Analyst, Company Secretary

Hex Trust is a fully-licensed and insured digital asset custodian. Led by veteran banking technologists and award-winning financial services experts, Hex Trust has built Hex Safe, a proprietary bank-grade platform that delivers solutions for digital asset protocols, foundations, financial institutions, and the Web3 ecosystem. Hex Trust has offices in Singapore, Hong Kong, Dubai, Italy, and Vietnam.

Position Summary

As the Analyst, Company Secretary, you will be responsible for ensuring the company's compliance with legal and regulatory requirements, maintaining corporate records, and assisting with administrative tasks. This position will give you the opportunity to work with a cutting-edge technology company in the digital asset space and sharpen your skill sets as a corporate governance professional in the digital asset economy.

Duties & Responsibilities

• Handle the full spectrum of corporate secretarial work, including entities’ incorporation worldwide, management and maintenance of statutory books and records for the holding company and its subsidiaries in all applicable jurisdictions, i.e. Hong Kong, Singapore, Southeast Asia, EMEA, etc.
• Assist in preparation of board, committee and shareholders’ meetings, prepare agendas and board materials, and draft the relevant minutes
• Prepare and draft all corporate secretarial documents, e.g. resolutions, share subscription documents and statutory forms.
• Coordinate document execution and its related administrative procedures across various jurisdictions
• Liaise with internal teams on ongoing AML/KYC discussions on group entities keeping the abreast of all changes to requirements and standards with applicable laws, rules, and regulations, including anti-money laundering, data protection, and KYC requirements
• Ensure compliance with legal, regulatory, and financial requirements, and the timely filing of statutory documents in all jurisdictions
• Manage and maintain relationships with and attend to queries from internal and external parties, incl. business units, lawyers, auditors, investors and vendors
• Assist in applications or renewals of licences and opening of bank accounts in different jurisdictions
• Attend to ad-hoc assignments such as KYC and due diligence requests or as assigned by the Head of Legal & Compliance

Requirements

• At least 2 years of experience in a company secretary or similar roles
• Relevant experience in company secretarial affairs in financial services industry is not a must but should be able to demonstrate good common sense and high integrity
• A University or Master degree in Corporate Governance, Corporate Administration, Business or any related disciplines
• Proficient in corporate secretarial practices and regulatory requirements
• Excellent written and verbal communication skills in English is essential
• Good team player and interpersonal and communication skills, self-motivated, well-organised, independent, hardworking and strong sense of responsibility
• Attention to detail and the ability to work expeditiously on multiple matters at the same time

Benefits

As one of the leading Web3 innovators, Hex Trust offers a front-row seat in the ever-changing blockchain & crypto industry. We genuinely believe that people are our greatest asset, and invest heavily so they’re best prepared to support our mission to unlock ownership in decentralized markets! You will be joining a company that is always committed to creating a supportive & inclusive environment that promotes personal and professional growth that furthers your success and drives innovation, collaboration, and passion in the blockchain space.

At Hex Trust, we are proud of our R.A.P.I.D. culture:

• Respect and Inclusion
• Agile
• Passionate
• Indivisible
• Driven by integrity

Join us at Hex Trust and not only can you look forward to working with blockchain professionals to build the decentralized future, but also:

• Competitive Salaries & Bonuses
• Generous Amounts of Paid Time Off (incl. leave for Birthdays, Work Anniversary, and Mental Health etc.)
• Flexible Work Arrangements
• Access to Corporate Discounts and exclusive Employer Perks
• Medical & Retirement Plans
• Professional Learning and Development Opportunities
• Elevate your work using cutting-edge technology
• Fun & friendly office spaces in Hong Kong, Singapore, Dubai and Vietnam
• Regular company & social events

Hex Trust is an equal-opportunity employer devoted to diversity and inclusion in the workplace. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.