FreedUpFR

Executive Assistant to the Founder & CEO (Sales)

FreedUp is a Full Stack Executive Assistant agency dedicated to empowering entrepreneurs by providing skilled assistants to handle administrative tasks, allowing them to focus on their core business activities.

FreedUp

Employee count: 11-50

Salary: 10k-18k USD

Colombia only

FreedUp is looking for a dedicated and resourceful Executive Assistant to the Founder CEO (Sales) to provide comprehensive support in a fast-paced sales environment. The ideal candidate will play an integral role in helping our CEO manage their responsibilities, facilitating smooth operations for the sales department, and ensuring our strategies are effectively executed.

Your responsibilities will include managing schedules, organizing meetings, handling correspondence, and assisting with sales-related administrative tasks. You will be a key point of contact for both internal teams and external clients, ensuring all communications are handled professionally.

Location: Remote

Job Type: Full-Time

Salary: $800 - $1,500 per month (based on experience)

Requirements

  • 3+ years of experience as an Executive Assistant, preferably within a sales or startup environment.
  • Strong understanding of sales processes and CRM tools (e.g., Salesforce, HubSpot) is a plus.
  • Experience with HubSpot is a plus
  • Exceptional organizational skills with the ability to prioritize effectively in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
  • Ability to manage confidential information discreetly and professionally.
  • Self-starter with a proactive and positive attitude.
  • Responsible for scheduling consultations and conducting follow-up calls to ensure leads are nurtured effectively
  • Technical Requirements: Reliable high-speed internet connection and a well-equipped home office setup.

Key Responsibilities

  • Scheduling Calendar Management: Coordinate and manage the CEO's calendar, including scheduling meetings and appointments in alignment with sales goals. Building relationships with architects and realtors to generate referrals and increase business opportunities
  • Sales Support: Assist with the preparation of sales presentations, proposals, and reports. Understanding client budgets and providing transparent estimates to facilitate sales conversions
  • Email Communication Management: Monitor and respond to emails on behalf of the CEO, ensuring timely correspondence with clients and team members.
  • Meeting Coordination: Organize meetings, including logistics, agenda preparation, and follow-up on action items.
  • Project Management: Keep track of ongoing projects and deadlines for sales initiatives, ensuring the CEO is well informed.
  • Client Relations: Act as a liaison with clients and partners, ensuring a professional and streamlined communication process. Monthly client surveys will be implemented to assess satisfaction and gather insights, with the assistant responsible for following up on these surveys
  • Process Improvement: Help implement systems and processes to improve efficiency in the sales workflow.
  • HubSpot and Data Management: Proficient in HubSpot to enhance data management and reporting capabilities
  • General Administrative Tasks: Provide additional administrative support as needed to help the CEO focus on strategic sales objectives.

Benefits

    • International experience
    • Opportunity to work remotely from anywhere
    • Supportive and collaborative team environment
    • Learning and development opportunities
    • Potential Performance Bonuses
    • PTO
    • HMO after 3 months

About the job

Apply before

Posted on

Job type

Full Time

Experience level

Mid-level

Salary

Salary: 10k-18k USD

Location requirements

Hiring timezones

Colombia +/- 0 hours

About FreedUp

Learn more about FreedUp and their company culture.

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What started as a small initiative to help overwhelmed entrepreneurs has transformed into FreedUp, a pioneering Full Stack Executive Assistant agency committed to liberating founders and executives from the shackles of administrative burdens. Our journey began with the understanding that many leaders struggled to maintain focus on their core competencies while drowning in the minutiae of day-to-day tasks. Recognizing this gap, we aimed to build a bridge between time-strapped executives and capable, trained assistants who can, effectively, reclaim precious hours lost to administrative duties.

At FreedUp, we take pride in our meticulous approach to headhunting and training top-tier global talent. Within a mere 45 days, we onboard our clients with a dedicated Executive Assistant who is not only well-equipped but also specifically trained through our comprehensive programs to facilitate a seamless transition. Our unique model encompasses custom system-building and support that ensures our clients receive the maximum ROI on their investment. Whether it’s managing schedules, organizing inboxes, or preparing travel itineraries, our assistants are the unsung heroes, enabling leaders to operate in their true 'zone of genius'. With our membership starting at just $3,200/month, we empower our clients to work smarter, not harder. Join us in making the shift from being 'busy' to being effective, and see how FreedUp can redefine your operational efficiency.

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FreedUp

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