External Workforce Assistant (Vendor Management, Administration)

D-ploy is an IT and Engineering Solutions company with operations throughout the EMEA region including Switzerland, Germany, Czech Republic, Austria, UK, as well as the USA.

We pride ourselves on delivering innovative and superior services and solutions to numerous industry-leading clients. By building relationships and trusted partnerships within the IT community, we optimize our customer‘s IT productivity and contribute to the organization’s success and value.

We are interested in talking to engaging, flexible, and solution-oriented individuals who are looking to become a part of a dynamically growing and international organization. We are focused on creating value where IT counts, join us!

The candidate we are looking for will be fully remote

Tasks and Responsibilities

• Act as a first point of contact for incoming enquiries, providing timely and effective resolutions
• Assist to senior resource managers with daily ad hoc duties
• Preparing business contracts & administrating change of status process (purchase orders, service of work, various other contracts, etc.)
• Update and maintain HR records including general administration, filing, and archiving always ensuring confidentiality and privacy of files
• Providing exceptional initial on & off-boarding experience and long-term adherence support
• Responsible for communication with clients in regards workforce’s administration & record’s change management
• Data entry and record management with provision of daily administration support to the team
• Assist in the preparation, analysis, interpretation, and reporting of workforce metric

Requirements

• 2+ years of relevant experience within ideally resource management, vendor management, procurement, supply chain, administration etc.

• Previous experience from corporate / multicultural environment is preferred
• Knowledge of vendor’s management, purchase orders, service of work, business administration in general
• General IT literacy, advanced MS Office skills
• Well-developed, effective communication, collaboration and problem-solving skills, can-do attitude
• Ability to work independently, be goal-directed and have strong organizational skills
• Keen to adapt to change and react constructively in a high-energy and fast paced environment
• Fluency in English mandatory (spoken & written)
• Candidates must declare Criminal record extract not older than three months

Benefits

• Flexible working conditions
• Minimum 5 weeks of vacation
• Paid sick days
• Meal vouchers
• Vouchers (B-day voucher, wedding, and new born surprise)
• Fishing for Friends program – our referral program
• Further development and professional advancement
• Friendly and international working environment

Is IT in your DNA?