United States onlyAt Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!
Cumming Group is seeking an Administrative Assistant who will play a crucial role in providing comprehensive administrative support services to our client. Additionally, the Administrative Assistant serves as a cultural ambassador, embodying the organization's values and fostering a positive and inclusive work environment. By effectively managing administrative tasks and embodying the organization's values, the Administrative Assistant contributes to a positive and productive work environment, supporting the overall success of the team and the organization.
Essential Duties & Responsibilities:
Administrative Support: Provide efficient administrative support to ensure the smooth operation of the office. This includes managing correspondence, scheduling appointments, and coordinating meetings.
Meeting Coordination: Draft agendas for meetings, attend sessions, take comprehensive notes, and produce accurate meeting minutes. Ensure that all relevant information and action items are documented and communicated effectively to attendees.
Onboarding Support: Assist new hires with company procedures, standards, and guidelines to facilitate a smooth transition into the organization. Provide a welcoming tour of the office and ensure that new employees have the necessary tools and resources to succeed in their roles.
Cultural Ambassadorship: Act as a cultural ambassador, embodying the organization's values and promoting a positive work culture. Lead by example in fostering a collaborative, respectful, and inclusive environment.
Document Management: Ensure filing of documents for easy access. Manage document control systems to organize and track important records, ensuring compliance with company policies and procedures.
Communication: Serve as the primary point of contact for telephone inquiries, redirecting calls as necessary. Handle incoming and outgoing mail, including sorting, distributing, and processing as required.
Word Processing: Assist in the preparation and formatting of documents, reports, and presentations. Proofread materials for accuracy and completeness.
Data & Information Management: Track project status and provide project teams with updates throughout the funding cycle.
Team Support: Provide general administrative support to the project team, including coordinating travel arrangements, managing expense reports, and assisting with project-related tasks as needed.
Attend work during normal business hours.
Knowledge & Skills Required:
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with Concur and document management systems is a plus.
Organizational Skills: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
Communication: Excellent verbal and written communication skills. Ability to interact professionally with internal and external stakeholders.
Attention to Detail: Meticulous attention to detail with a focus on accuracy and quality in all tasks.
Adaptability: Ability to adapt to changing priorities and work effectively in a dynamic environment.
Cultural Fit: Alignment with the organization's values and commitment to fostering a positive work culture.
Punctuality: Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day.
Preferred Education and Experience:
Education: College degree preferred or certification in office administration.
Experience: Minimum of 2 years of experience in administrative support roles, preferably in a fast-paced office environment.
FLSA Status: Hourly Non-Exempt
Work Structure: This is a hybrid position with the expectation to be on-site with the client in Thousand Oaks a few days a week while working remotely from home on other days.
Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The salary range for this full-time role is $27.60-$34.97 per hour. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.In addition to base salary, Cumming Group offers a comprehensive benefits package including:
- Medical
- Dental Insurance
- Vision Insurance
- 401(k)
- 401(k) Matching
- Paid Time Off
- Paid Holidays
- Short and long-term disability
- Employee Assistance Program
