Philippines onlyCosy Hauz is seeking a Real Estate Bookkeeper to join our team. As a Real Estate Bookkeeper, you will be responsible for maintaining accurate financial records, managing accounts payable and receivable, reconciling bank statements, and providing financial reports.
Responsibilities:
- Record day-to-day bank feeds that are accurate in terms of GL account, cost centre and property tracker.
- Verify that transactions are recorded in the correct day book, supplier’s ledger, customer ledger and general ledger.
- Monitor and track purchase requisition against actual disbursements.
- Prepare necessary invoices to support our payments to contractors.
- Managing the uploads of supporting evidence for all transactions entered in Xero.
- Performs accurate bank reconciliations for all bank accounts and will be able to highlight and investigate any discrepancies.
- Managing the preparation and calculation of payroll accurately and reconciling with the HR payroll data
- Prepare weekly payment list and ensure that all are supported by invoices/ORs and appropriate approvals.
- Monitor bank and wise balances to ensure that there are enough funds to cover weekly recurring expenses.
- Monitor and update weekly/monthly recurring expense tracker (Utilities, Rent, Subscriptions, Repairs and Maintenance, etc.).
- Create and analyze profit and loss per property.
- Monitor and record intercompany loans, investors' loans and directors; loan balances and make some necessary adjustments or billings to reconcile the balances.
- Monitor cash advances and liquidations and make some necessary follow-ups based on the policy.
- Monitor and renew annual property insurance.
- Prepare, reconcile, and update the CEO’s annual tax filing tracker file.
- Reconciles general ledger accounts with external records (e.g., HMRC integrated client account, liaise with a local accountant)
- Assist Legal department in damage claims, mortgage, and remortgage.
- Assist Finance Controller and UK Accountant with SDLT reclaim, VAT reclaim and other pertinent tax filling requirements of the Company.
- Scheduling team meetings and team-building activities for the wider team if needed.
- Utility Management
- Communicate effectively with Chinese builders regarding receipts, invoices, and other necessary supporting documents
- To openly communicate and assist team members, department heads and other stakeholders regarding some tasks and projects involving property and planning developments, serviced accommodation, property management, HR and marketing.
- Assist Finance Controller with the documentation regarding Department/Company Policies,SOPs, and other process improvements.
- SKILLS REQUIRED
- extensive experience in Property Development Bookkeeping
- extremely organised
- excellent written and spoken English
- good interpersonal and communication skills
- required to have an excellent telephone etiquette
- have a growth mindset and are always happy to learn new skills
Requirements
- BS degree in Finance, Accounting, or Business Administration preferred. CPA is a plus
- A high degree of accuracy and attention to detail
- Proficient in using Xero Accounting software. Being a Xero Pro advisor is considered an advantage.
- Proven experience as a bookkeeper or in a similar role.
- Solid understanding of basic bookkeeping and accounting payable/receivable principles.
- Proven ability to calculate, post, and manage accounting figures and financial records.
- Data entry skills, along with a knack for numbers
- Excellent user of Google spreadsheets and Microsoft Excel and can interpret complex formulas.
- Customer service orientation and negotiation skills
- Excellent verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels.
- Familiarity with the real estate business and its financial requirements is a plus.
- Flexibility and adaptability to manage a range of tasks and meet deadlines.
