Accounting Assistant

Hiring an Accounting Assistant that supports the Finance & Accounting team by performing daily accounting tasks with a focus on NetSuite ERP system utilisation. In addition, this role provides remote general office administrative support to ensure smooth day-to-day operations. The Accounting Assistant is responsible for maintaining accuracy and efficiency in financial processes while assisting with office coordination and clerical duties.

Duties and Responsibilities

Accounting Responsibilities

• Enter and reconcile financial transactions in NetSuite, including accounts payable, accounts receivable, expense reports, and journal entries.
• Process vendor invoices, employee reimbursements, and payments in a timely manner.
• Assist with month-end and year-end closing procedures, including account reconciliations and reporting schedules.
• Prepare and maintain accurate financial records and documentation in compliance with audit and retention policies.
• Support the preparation of internal financial reports and external audit requirements.
• Assist with bank and credit card reconciliations.
• Collaborate with other departments to ensure accurate coding, approvals, and timely processing of transactions.
• Processing customer payments, answering AR email, and making collection calls.

Administrative Responsibilities

• Serve as the first point of contact for office-related inquiries (phone, email, visitors).
• Maintain office supplies, equipment, and vendor relationships.
• Assist with scheduling meetings, preparing agendas, and organizing company events.
• Manage document filing systems (digital and physical).
• Provide clerical support including data entry, scanning, copying, and correspondence preparation.
• Ensure the office environment is organized, professional, and compliant with company policies.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field; or equivalent work experience.
• 1–3 years of relevant accounting or bookkeeping experience.
• Proficiency in NetSuite required; experience with ERP systems strongly preferred.
• Knowledge of accounting principles (GAAP preferred).
• Proficiency in Microsoft Excel and Office Suite.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and teamwork skills.
• High level of integrity and ability to handle confidential information.