Project Coordinator

About Us

Circle is building the world’s leading all-in-one platform for online communities. We make it possible for creators, coaches, educators, and businesses to bring together their audience with engaging discussions, live streams, events, chat, courses, and payments — all in one place, all under their own brand.

We’re proud to be a fully remote company of around 180 (and growing!) team members from 30+ countries around the world. We seek exceptional individuals around the world, set them up to do the best work of their lives, and in turn, create a meaningful impact in their own lives. We don't track hours, but we do manage for high expectations very closely. We collaborate across time zones, are highly async, and like to document a lot.

Twice a year, we bring the whole company together in beautiful places around the world for our company offsites. So far, we’ve hosted offsites in Turkey, Portugal, Mexico, Thailand, Colombia, Italy, Ireland, and more, with still more to come!

About the role

We are looking for a Project Coordinator to join our team to play an instrumental role in helping us deliver key services offered today to customers: Circle Plus mobile app launches. Our Circle Plus customer segments is continuing to see explosive growth and it’s time we expand the team.

You’ll have a unique opportunity to work cross-functionally alongside almost every department at Circle (engineering, design, sales, customer success, and customer support) to help our customers build, launch, and maintain their mobile apps in the Google Play Store and Apple App Store.

What you'll be doing

• Be the main point of contact for anything related to a customer’s Circle Plus app launch. You’ll coordinate the app submission process from end-to-end and own all aspects of project planning, tracking, and communications. See more on the app submission process below.
• Proactively handling schedule and scope changes, identifying risks, and managing escalations throughout the app submission process.
• Partnering closely with other internal stakeholders to share feedback and experiences that help us improve our customers experience on Circle.
• Spotting inefficiencies in the way we do things, identifying problems, proposing solutions, and leading process improvement projects to root out inefficiencies.
• Maintaining a deep understanding of the Circle platform and our white-labelled apps, and making recommendations on how customers can use it to accelerate their desired outcomes.
• Partner closely with Customer Success Managers to communicate proactively and collaborate to ensure customers migrations and launches are a seamless experience.
• Work directly with both new and existing customers on assessing project requirements & feasibility, helping them understand key changes alongside migrations and owning project execution & communication from end-to-end.
• Documenting key processes and implementing necessary changes as needed based on efficiency improvements or platform changes that require adjustments to our services

What goes on during the app submission process?

• Outlining the app submission process to customers
• Setting expectations with customers about the app submission process
• Helping customers set up their app accounts
• Coordinating the design asset process on behalf of our customers
• Submitting the apps into the Apple app store / Google play store
• Maintaining the apps when updates are needed

What you'll need to be successful

• Strong alignment with our values, find our values on our career page if you haven’t read up on them yet
• You are proficient in English (spoken, written, and reading) at a CEFR Level C2 / ILR Level 5.
• You have 2+ years of experience working as a project coordinator, project manager, implementation partner, or any role that has managed processes end-to-end with customers.
• You have worked in a similar role at a SaaS company, ideally that serves SMB businesses with a high-volume of customers.
• You’re resourceful. You may not have all the answers, but you know how to find them.
• You’re committed to making sure the customer has an enjoyable experience throughout each step in their journey and are constantly thinking about ways to improve it.
• You’re a team player, with a high level of integrity and desire to assist your team. You enjoy working with cross-functional teams and are able to effectively balance competing priorities to make decisions that best support the customer, the team, and Circle.
• You have an aptitude for digesting and effectively communicating technical concepts across audiences of varying technical ability.

Bonus points

• Experience setting up integrations and understanding how systems communicate with each other.

$75,000 - $90,000 USD per year

The cash compensation range shown is a starting point. In addition to equity, benefits and perks, your cash compensation is subject to an annual review and increase on a once per year basis.

The fun stuff

• Fully remote: work from anywhere in the world!
• Autonomy and trust to do your job: we care about outcomes over everything else.
• Paid time away: all employees are given 35 days of PTO annually. We also offer a paid sabbatical after 5 years.
• Generous U.S. benchmarked compensation and startup equity no matter where you are in the world.*
• Awesome medical coverage with 100% coverage for you and your family, or medical reimbursement options where applicable!*
• Parental leave for parents expanding their family, or just starting one.
• Home office stipend to help you get up and running.
• Learning & development stipend to help you level up your professional skills.
• Annual bonus potential for roles that don't already receive variable income or commission.
• Company retreats: Twice a year, the Circle team gets together for a fully paid company retreat in incredible places around the world! We’ve had past retreats in Colombia, Portugal, and Mexico, with more planned on the horizon.
• Check out our Careers page for more.

*Your role, location and unique circumstance may affect this.

Diversity, Equity & Inclusion

As a fully-remote international company, diversity is baked into our DNA. Here’s how our CEO, Sid Yadav, frames our hiring mission: “let’s find talent in underserved and under-represented corners of the world, set them up to do the best work of their lives, and in turn, change their life.” To achieve this hiring mission, we offer competitive U.S. benchmarked compensation no matter where someone’s located in the world, and we proactively seek candidates who expand representation of backgrounds, cultures and lived experiences in our teams.

Equal Employment Opportunity

Circle is an equal opportunity employer and as such, we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. If you require any accommodations during the recruitment process, please let us know and we will work with you to meet your needs.

How We Use Candidate Data

At Circle, we are committed to protecting your personal information. As a job applicant, the personal data you provide to us is collected and processed in accordance with the General Data Protection Regulation (GDPR) in the EU and the California Consumer Privacy Act (CCPA). This notice outlines the types of personal information we collect, the purpose for collecting it, and your rights.

Information We Collect: We collect the following categories of personal information from job applicants:

• Contact information (such as name, email address, phone number)
• Employment history and qualifications
• Education history
• References and any other information you choose to share with us during the application process

Purpose of Collection: We collect this information for the following purposes:

• To assess your qualifications and suitability for the position
• To communicate with you during the recruitment process
• To comply with legal and regulatory obligations

Your Rights Under GDPR and CCPA: You have the following rights regarding your personal information:

• The right to request access to the personal information we hold about you.
• The right to request the deletion of your personal information, subject to certain legal exceptions.
• The right to opt out of the sale of your personal information (Note: We do not sell personal information).

For more information about how we handle your personal data or to exercise your rights, please refer to our full Privacy Policy.

By submitting your application, you acknowledge that you have read and understood this privacy notice.