Philippines onlyAbout Catena:
At Catena, we redefine overseas hiring by cultivating talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for our candidates' prosperous future at no cost. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?
About the job:
Role: Executive Assistant - Operations Associate
Work schedule: Full Time | 40 hours per week | Monday to Friday | Can work MST or CST business hours (9AM - 5PM, Monday to Friday)
Salary Range: $1,200 - $2,000 (starting - negotiable depending on skills/exp)
The client is looking for a proactive individual who thrives in a dynamic environment and is not limited to performing assigned tasks. The ideal candidate should exhibit a high degree of initiative and curiosity, ready to embrace a variety of challenges with a problem-solving mindset. Flexibility and adaptability are key, as this role involves working in an ever-changing landscape. We value individuals who are not just process-driven but are also comfortable taking the lead, initiating new projects, and thinking outside the box. This position is perfect for someone who can seamlessly switch between different roles, demonstrating both creativity and practical problem-solving skills.
This position offers a long-term career path with substantial opportunities for professional growth. The client envisions this role as a stepping stone towards high-level responsibilities, potentially evolving into a Chief of Staff, Head of People, or a similar senior position. With prospects for significant advancement and increased responsibilities, this role represents a remarkable opportunity for those looking to elevate their career to the next level. It's an ideal position for individuals seeking both stability and a dynamic path for progression.
Key Responsibilities:
- Email Management and Upkeep:
Email sorting and organizing plus tasks
Implement an email delegation system
- Schedule Management:
Meeting scheduling but also protecting my calendar - Social Media Upkeep:
Personal brand Social media content posting comments etc
Handle personal newsletter - Travel/Event Management:
Travel and scheduling/event planning
Organization/prioritization of my life/business through PM tools like Monday.com - Research:
Evaluating AI tools/vendors review - Process Improvement:
Ability to identify opportunities to improve workflows over time
Gatekeeper - Project Management:
Other project management as needed
Tools Used: MS Office, Social Media Platforms, Project Management Tools (Asana / Monday etc.), ActiveCampaign CRM, Zoom
Requirements
- Minimum of 2 years of experience as an executive assistant, operations associate, or in a similar role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite
- Someone who's able to initiate and be proactive
- Preferably someone who has hopefully worked with real estate, has an understanding with private equity and has an understanding with how social media works
- nice to have if you have investment background
- Huge plus if you have interest in real estate and technology ideally
Ideal Qualities to have:
- Entrepreneurial and Growth Mindset
- Operationally savvy/inclined
- Assertive
- tech-enabled
- organized
- Attention to detail
Benefits
- Paid Time Off / Paid Holidays Off (Will follow US Holidays)
- Permanent Work From Home role
- Long-term role with lots of areas and opportunities for growth
- The client owns millions/hundreds of dollars in real estate, get to do a lot of multi-dimensional projects, you will learn a lot of different things from social media to brand to real estate to private equity
- You will help with expansion and growth of the team/company and will grow along with it
