Virtual Administrative Assistant (ZR_23144_JOB)

This is a remote position.

Job Highlights:

Contract: Independent Contractor

Schedule: 8-hour shifts between 7:00 AM – 4:00 PM Pacific Time with 1 hour unpaid break

You won’t be handling direct client interactions or phone calls, but your behind-the-scenes contributions will play a major role in driving team efficiency and project execution. If you're comfortable with tech tools, Google Workspace, and using AI for research and content support, this may be a great fit for you.

• Manage digital file organization including receipts, contracts, and documentation via Google Drive

• Maintain and update internal trackers and spreadsheets

• Provide email follow-up and outreach support as directed

• Assist with recruitment tasks such as scheduling interviews and sending calendar invites

• Support content scheduling and consistency across digital platforms

• Assist in developing newsletters, blogs, and email campaigns using templates and provided copy

• Coordinate visibility efforts including PR outreach, speaker opportunities, and award submissions

• Help prepare for marketing initiatives such as website launch, backend testing, and updates

• Maintain CRM (HubSpot) including contact organization and workflow setup

• Conduct targeted research on contacts, industries, and events

• Keep event and proposal databases up to date

• Assist with sales assets, proposal updates, and upcoming sales strategy planning

• Perform online research on tools, trends, and opportunities

• Use AI tools and a data-driven approach to summarize findings

• Present results clearly in Google Sheets or Slides with actionable insights

Requirements

• 4+ years of experience as a Virtual Administrative Assistant or in a similar role

• Expertise in Google Workspace:

  • Google Docs: Formatting, editing, and professional document creation

  • Google Slides: Clear, on-brand presentation design

  • Google Sheets: Data entry, formulas, and report generation

• Strong online research skills, including identifying contact information and competitive insights

• Experience using AI tools for research, summarization, and light copywriting

• Excellent written communication in American English

• Highly organized, detail-oriented, and adaptable to shifting priorities

• Comfortable with calendar management and scheduling across time zones

• Strong work ethic, self-starter, and excellent time management

• Curious, accountable, and self-motivated

• Maintains professionalism, discretion, and confidentiality always

• Asks thoughtful questions and proactively identifies areas to contribute

• Thrives in a collaborative yet autonomous remote work environment

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job