United States onlyThis is a remote position.
Schedule: Monday to Friday, 8:00 AM – 12:00 PM Eastern (4 hours/day, 20 hours/week) (may reach up to 30 hours per week when necessary)
Job Title: Admin Assistant
Location: Remote
Job Description:
We are seeking a highly organized and proactive Executive Assistant to support the operational and administrative functions of our organization. This role involves managing key internal systems, coordinating with vendors and subcontractors, ensuring timely payments and compliance, and providing executive-level assistance to the CEO. The ideal candidate is detail-oriented, tech-savvy, and capable of handling multiple responsibilities with minimal supervision.
Responsibilities:
● Trainual Management (Processes and Policy management)
● Paying Subcontractors - Making payments via ACH and zelle to our subcontractors
● Company calendar management
● Angilist add paused every 2 weeks
● Filling out new Vendor forms\applications
● Management of CEO's email inbox
● Management of company primary email inbox
● Paying bills (Rent, Utilities)
● Vehicle Registrations - keeping up to date, renewals
● Paying Vendor bills
● Updating company corporate annual report with sunbiz
● Insurance management - work with insurance agent to keep insurances updated, and to request COI forms
● Document filing - General file management
● Electrical Permit paperwork processing
● Schedule office services, cleaning etc
● Vendor technical support (Phone system, subscription services, etc)
● As needed admin task (Calls, follow-ups, vendor appointments, applications, renewals)
Requirements
Qualifications:● Proven experience in administrative, executive assistant, or operations support roles
● Strong knowledge of business operations, billing, and vendor coordination
● Proficiency with Google Workspace, Microsoft Office, and digital payment platforms (ACH, Zelle)
● Experience with Trainual or similar process management tools is a plus
● Excellent communication and time management skills
● Ability to handle confidential information with integrity
● Detail-oriented with a proactive, solution-oriented mindset
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Steady freelance job
Australia
Poland only
IE and GB only
