Remote Bookkeeper & Administrative Coordinator (ZR_23002_JOB)

This is a remote position.

Schedule:

• Part-time (20 hours/week), UK Business Hours

• Client Timezone: UK Time (GMT/BST)

Join a purpose-driven video production company that's making a real impact in addressing the climate crisis through compelling content. As our part-time Bookkeeper and Administrative Support, you'll help maintain financial accuracy while supporting our rapid growth across international markets. This dynamic role combines traditional bookkeeping responsibilities with engaging administrative duties, offering the opportunity to be part of a mission-focused organization that's scaling from 17 to 75+ clients this year. You'll work alongside a distributed team that's passionate about driving positive environmental change through media.

Responsibilities

• Manage all bookkeeping tasks in Xero, including expense processing, categorization, and client invoicing

• Process and categorize receipts shared via WhatsApp from international film crews

• Maintain accurate financial records and assist with VAT returns and management accounts

• Categorize spending into marketing costs versus delivery costs for business insights

• Draft and send personalized email communications to warm leads using provided templates

• Schedule meetings and manage calendar coordination with potential clients

• Support general administrative tasks as needed

• Managing financial transactions for a rapidly scaling business

• Supporting client base growth from 17 to projected 75+ clients

• Handling approximately 150-200 pieces of work annually

• Direct reporting to UK-based management

Requirements

• Proficiency in Xero accounting software

• Experience with Google Workspace

• Strong written English communication skills

• Ability to work UK business hours

• Detail-oriented with strong organizational skills

• Experience in personalizing template-based communications

• Professional communication style

• Ability to work independently and remotely

Independent Contractor Perks

• Permanent work-from-home

• Immediate hiring

• Steady freelance job