Office Administrator - (ZR_21903_JOB)

This is a remote position.

Client Time zone: Central Time (Minnesota)

Client Overview

Join a thriving painting contractor business with a rich 18-year history in Minnesota. This established company is seeking a detail-oriented professional to streamline operations, implement new systems, and contribute to its continued growth. As a key member of a small, dynamic team, you’ll have the opportunity to make a significant impact on day-to-day operations while enjoying the flexibility of remote work.

Job Description

We’re seeking a highly organized and proactive Administrative Assistant to join our successful painting contractor business. In this remote, part-time role, you’ll be instrumental in transforming our administrative processes, organizing years of accumulated data, and enhancing our client relationships. You’ll work directly with the business owner to implement new systems, manage communications, and handle various administrative tasks that are crucial to our operations. This position offers an exciting opportunity to apply your skills in a real-world setting, contributing to the efficiency and growth of an established business in the painting industry.

Responsibilities

• Spearhead the organization and digitization of 18 years’ worth of company files and documents, creating an efficient system for easy retrieval and management
  
• Collaborate with the business owner to implement and maintain new administrative systems, enhancing overall operational efficiency
  
• Manage and organize emails, phone calls, and other communications, ensuring prompt and professional responses to clients and partners
  
• Take charge of reactivating past client relationships and maintaining regular contact with current clients to foster business growth
  
• Provide essential support in bookkeeping and financial record-keeping, working with existing software to maintain accurate financial data
  
• Coordinate closely with the business owner to prioritise tasks, manage schedules, and complete administrative projects effectively
  
• Learn and utilize multiple software programs specific to the painting industry, becoming proficient in tools crucial to our business operations
  

Requirements

• Proven experience in administrative roles, preferably within a small business environment
  
• Exceptional organizational skills with a talent for creating and maintaining efficient filing systems
  
• Strong computer proficiency and the ability to learn new software applications quickly
  
• Excellent written and verbal communication skills, with the ability to interact professionally with clients and team members
  
• Self-motivated individual capable of working independently in a remote setting
  
• Basic understanding of bookkeeping principles and financial record-keeping
  
• Ability to manage time effectively and handle multiple tasks in a fast-paced environment
  
• Proactive problem-solving skills and a keen eye for improving processes
  
• Flexibility to adapt to changing priorities and take on new challenges as the business grows
  
• Reliable internet connection and a quiet, professional home office setup for remote work
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job