Australia onlyThis is a remote position.
Schedule: Monday to Friday, flexible between 9 AM and 5 PM (Sydney, NSW - Sydney, Australia)Total Weekly Hours: 20 hours
Join a fast-growing construction company on a three-year expansion journey. We’re looking for a strategic thinker to modernize our operations with efficient systems and processes.
As an Executive Assistant, you will work closely with the company owner to build streamlined workflows, automate tasks, and develop scalable solutions. This role offers the autonomy to implement innovative administrative and marketing systems while playing a key role in the company’s growth.
Responsibilities:
Design and implement comprehensive office administration systems.
Create and manage automated marketing and customer follow-up workflows.
Establish project management frameworks and job scheduling systems.
Develop and maintain customer relationship management (CRM) processes.
Set up and oversee accounting software systems and procedures.
Create efficient document management and preparation workflows.
Implement email management and lead qualification processes.
Design and maintain project scheduling calendars.
Establish automated customer communication systems.
Create and manage invoice processing and payment tracking systems.
Develop standard operating procedures for administrative functions.
Requirements:
Minimum of 5 years of experience in an Executive Assistant or similar role.
Proven track record in establishing and implementing business systems.
Strong project management skills with demonstrated success.
Expert knowledge of marketing automation and CRM systems.
Experience in setting up and managing administrative workflows.
Proficiency in accounting software (Xero experience preferred).
Construction industry experience highly valued.
Excellent written and verbal English communication skills.
Strong initiative and ability to work independently.
Proven experience in process improvement and automation.
Ability to manage multiple priorities effectively.
Experience in customer relationship management.
Independent Contractor Perks:
Permanent work-from-home arrangement.
Immediate hiring.
Steady freelance opportunity.
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