Business Administration Specialist (ZR_23434_JOB)

This is a remote position.

Schedule:

• Full-time position with business hours alignment required, Hayward, CA time

Client Time zone: PDT

Responsibilities:

• Create and maintain detailed spreadsheets for vendor quotes, pricing analysis, and profit margin calculations

• Manage and track import-related documentation including tariffs, ocean freight, and associated costs

• Follow up proactively with vendors and customers regarding orders, payments, and deliverables

• Handle email communications and schedule management

• Research and provide solutions for business queries using modern tools (AI, search engines, databases)

• Draft and send professional business communications

• Process and organize trade show and business development materials

• Coordinate with accounting department on payment schedules and vendor relations

• Make independent decisions during leadership's absence to maintain business continuity

• Track and manage purchase orders, incoming and outgoing orders

Requirements

• Minimum 3 years of relevant business administration or executive assistant experience

• Advanced proficiency in English (verbal and written communication)

• Strong Excel/spreadsheet skills

• Excellent problem-solving abilities and proactive mindset

• Experience with vendor/supplier relationship management

• Ability to work independently and make decisions with minimal supervision

• Strong organizational skills and attention to detail

• Professional communication skills for customer and vendor interaction

• HMO Coverage for eligible locations
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job