Virtual Admin Assistant

General VA

Job Title: Virtual Administrative Assistant

Location: Remote

Employment Type: Full-Time - Independent Contractor

Key Responsibilities:

• Provide comprehensive administrative support to the directors, including managing their calendars, scheduling meetings, and preparing meeting agendas

• Maintain office supplies & merchandise by checking inventory and ordering items as needed

• Coordinate and schedule meetings, interviews, and appointments, ensuring all necessary preparations are made

• Maintain and update client and candidate databases in company CRM ensuring all information is accurate and up-to-date

• Prepare and distribute correspondence, reports, and documentation for both internal and external communications

• Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring prompt and professional responses

• Assist with the organization and coordination of company events and activities, including booking venues, arranging catering, and sending invitations

• Ensure compliance with company policies and procedures by keeping detailed records and managing documentation

• Perform other administrative duties as required, including data entry, job postings and LinkedIn support

Must Haves:

• Proven experience as an administrator or in a similar role

• Excellent organizational and time management skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong written and verbal communication skills

• Ability to multitask and prioritize tasks effectively

• Attention to detail and problem-solving skills

• Professional and courteous demeanor

Pre-screening questions:

1. Confirmation that you can work in different time zones
2. Do you have the necessary tools for remote work (PC/laptop, headset, webcam)?
3. Your expected salary in USD
4. How soon you can start