Proposal Coordinator

We are a leading, national consulting firm that provides compassionate, full-spectrum emergency management services including planning and preparedness, response, recovery, and mitigation services to the public and private sectors before, during and after a natural disaster or catastrophic event.

Our mission is to provide compassionate consulting services to local, state, federal, and industry clients, active in disaster response, recovery, and preparedness. We will be on time, on target, and on budget with the services aligned to the evolving threats and hazards facing our nation.

The Proposal Coordinator will play a critical role in supporting the growth of our company by identifying new business opportunities and managing the proposal development process. The ideal candidate has experience in government procurement and proposal development, as well as a strong understanding of emergency management and disaster response. This individual should also possess experience successfully leading proposal operations, meeting tight deadlines, and submitting comprehensive, winning proposals. The position will be guided in all activities by ACDC’s Corporate Values Platform.

Position Summary:

• Job Title: Proposal Coordinator
• Full Time or Part Time: Full Time
• Temporary/Seasonal/Regular: Regular
• Compensation: $65-80k annual

Benefits Summary:

• Health Insurance
• Vision and Dental Insurance
• Time off to Volunteer.
• Paid Parental Leave
• Short-Term Disability Insurance
• 401(k) Account and match
• Corporate Computer
• Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals
• Training and Professional Development Opportunities
• Wellness Allowance
• Cell Phone Reimbursement

• Travel/Location: Remote with up to 10% travel/deployment possible.

Responsibilities

Tasks, Duties and Responsibilities:

• Support the development of compliant and competitive proposal submissions for the company.
• Support the company's proposal process from start to finish, including identifying new business/solicitation opportunities, creating proposals, and submitting final proposal products.
• Support lead identification process by helping maintain vendor registrations, monitor lead /distribution services (GovWin, etc.) for RFP notifications, obtain and distribute relevant RFP documents.
• Support Go/No-Go process by: Initiating and following up on Go/No-Go reviews, pre-screening RFPs for compliance concerns, and updating Salesforce appropriately.
• Analyze the solicitations, create compliance matrices, create a proposal outline/response template, and support the team in creating the strongest response possible. This includes fully understanding the solicitation process and all requirements.
• Development of custom content.
• Help proposal teams prepare meaningful text and graphics.
• Lead data management and ongoing data quality assurance of BD module in Salesforce.
• Conduct research and maintain databases to support business development campaigns.
• Collect and document competitive analysis throughout the business development lifecycle.
• Help develop messaging for individual pursuits, ensuring consistency with business development strategies.
• Enforce / utilize and contribute to refinement of internal processes and tools to ensure team is progressing and meeting deadlines throughout the proposal lifecycle.
• Assist with maintenance of the firm's centralized proposal boilerplate library, past performance profiles, resumes, etc.
• Assist with document control.
• Communicate with company departments to secure required information for proposals.
• Enforce proposal schedule milestones, including internal deliverables for reviews and final production needs.
• Grow to serve as the point person for all assigned proposals and engage with Business Leaders and all functional areas (e.g., HR, Contracts, marketing and research, business development, SMEs, IT, etc.) to manage all aspects of the proposal.
• Support and/or facilitate key proposal meetings--kick off, solutioning, status, color team reviews, debriefs—with appropriate agendas, goals, and clearly articulated action items.
• Develop meaningful and relevant proposal content including text and graphics.
• Ensure that all requirements are carefully completed, and final proposals are not only compliant, but submitted on time in order to meet client deadlines and specifics.
• Maintain a positive attitude and work in direct partnership and collaboration with r proposal team including technical team and SMEs.
• Assist with quality assurance reviews / proof reading / editing and provide insight, leadership, and guidance to authors on all proposal content.
• Conceptualize key themes from leadership and SMEs and convey concepts to Marketing/graphics team using sound judgment on how to develop the most effective presentation of content to the targeted audience.
• Facilitate the proposal production and shipping process.
• Develop and maintain relationships with clients and partner firms to ensure that they are satisfied with their experience working with the company.
• Collaborate with subcontractors and prime firms to gather information for proposals.
• Assist in the development of marketing materials, including case studies, white papers, and capability statements, if requested.
• Track and analyze proposal metrics, FOIAs, and incorporate feedback to improve proposal development processes.
• Participate in the company's BD and capture-related meetings.
• Assist with internal and external presentation development and internal reporting functions.
• Perform all other duties as assigned.

Requirements

Knowledge Skills and Abilities:

• Knowledge and understanding of the emergency management and disaster management industry.
• Understanding of key emergency management and homeland security programs and solutioning for government clients.
• Demonstrated track record of BD and proposal development activities.
• Excellent conceptual, problem solving and analytical skills.
• Demonstrated ability to handle urgent/time sensitive proposal delivery deadlines.
• Strong communications skills, including strong writing ability.
• Ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Strong attention to detail and ability to create high-quality documents under pressure.
• Proficiency in Microsoft Office Suite and Adobe Creative Suite.
• Ability to work collaboratively with teams and individuals.

Preferred Qualifications:

• Use of and/or data management in Salesforce.
• Use of Canva.
• Use of AI proposal management systems.
• Proposal development, management, and delivery experience for government clients in the emergency management field.
• Proposal training and/or certification(s) from APMP or other recognized institutions.
• Experience with Salesforce or other recognized CRM systems.
• Experience with writing proposals for Emergency Management, Disaster Recovery, or similar fields.
• Experience with developing proposals in response to Federal solicitations.
• Understanding of capture process.
• Experience working on proposals that involve collaboration and engagement with teaming partners, in both a prime and a subconsultant role.

Required Qualifications:

• Bachelor's degree in business, marketing, communications, journalism, or a related field.
• Years of experience can substitute for education requirement on a year for year basis on top of the requirements.
• Experience in proposal and qualifications development, writing and editing.
• Proficient with Microsoft Office applications, including Word, Excel, PowerPoint, Adobe, and other needed marketing software.

Physical Demands:

• May require sitting or standing for hours for a long period of time.
• Mobility around client sites may be necessary.
• May require long hours at a computer.
• Ability to lift up to 30 pounds repetitively as needed.

Work Environment:

• Home Office unless required to attend meetings at a client site or deployed to a client site.
• Deployment may require work in austere locations and various weather conditions.
• All ACDC positions are remote work site positions with the home location agreed upon at time of hire. 
• All ACDC positions require travel to client sites or for emergency activations/deployments, as requested.

Additional Qualifications:

• Must be 18 years of age or older.
• Must pass background check upon offer of employment.
• Eligibility to work in the United States is required.

Benefits

Medical, Vision, and Dental Insurance

Short-Term Disability/Voluntary Long-Term Disability

401(k) Account with Company Match

Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals

Paid Parental Leave

Training and Professional Development Opportunities

Wellness Benefits/Allowance

Corporate Computer

Time off to Volunteer

Cell Phone Allowance

AC Disaster Consulting is an Equal Opportunity Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AC Disaster Consulting will not tolerate discrimination or harassment based on any protected characteristic.

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