International Purchasing Coordinator

Position Overview:

Qualifications:

• Bachelor’s Degree In Supply Chain, Business, Finance, Accounting or related field
• Minimum 5-year experience in consumer products with the potential to continue to advance within the international purchasing environment.
• Experience of handling international shipments via ocean freight and air freight.
• Proven experience and success in leading major cost savings initiatives and cross functional teams within consumer-packaged goods companies
• Capable of thriving in a fast-paced, results-oriented matrix environment
• Meticulous attention to detail and accuracy.
• Exceptional organizational and time-management skills.

Responsibilities:

• Creating purchasing orders and procuring company goods and services based on an approved budget.
• Manage and maintain database of invoices, quote requests, vendor/supplier contracts, and updating it as needed.
• Reviewing all purchase-related documents for errors before it is sent to the accounting department.
• Tracking and maintaining the status of orders and reporting any delivery issues to affected supervisors.
• Analyze purchasing cycle to identify opportunities to drive operational efficiencies and holistic cost reductions.
• Responding to emergency requests and expediting orders as needed.
• Adjust orders to optimize shipments.
• Coordinate inbound logistics of products, documents, Duty, and delivery.
• The purchasing coordinator supports Supplier Relationship Management and will facilitate and lead supplier commodity reviews for strategic suppliers, while being responsible for continuity of supply including actively monitoring and mitigating supplier capacity and risk.
• One of the key parts of this role is to identify and engage with engineering, operations, marketing, sales and quality team to understand commodity requirements and ensure supply base is aligned.
• Understands commodities for supply chain operations, specifically finished goods and material and reports to the supply chain manager in the production department.
• This role is responsible for supporting the development and implementation of advantaged purchasing strategies to support the procurement of products and material supplies for company operations.
• Ensure internal and external stakeholder compliance with international purchasing policies and controls High integrity and ethics.
• Manage lean end-to-end inbound supply chain across company.
• Partners with the Quality team on the resolution of quality/recall issues
• Collaborates with production team, suppliers, designing team, and marketing team on the launch of new products
• Partners with freight forwarder and Finance on supplier freight and pricing reconciliations and pricing submissions
• Creating monthly and annual purchase reports for management review.
• Liaise with the products development, Sales, CSR, and marketing team informing them of the availability and delivery dates of new products, NPI, to maximize sales potential.
• Ensure that delivery dates on the system are accurate and updated where applicable.
• Ensure daily departmental reporting requirements are met.
• Oversees the daily workflow and schedules of the department.
• Handle factory drop-ship sales and private label sales from factory to customers.

Knowledge, Skills and Experience:

• Good time Management Skills
• Skilled in planning and managing multiple tasks
• Excellent verbal and written communication skills
• ERP system, NetSuite
• MS office Suits, Outlooks, Excel, Words, PowerPoint, Team
• Capable of communication in Chinese is bonus
• Knowledge of Incoterm is preferred

About 1840 & Company