Open to opportunities

Santiago User

@santiagouser7

Message

I’m a virtual accounting assistant streamlining AP, invoicing, and monthly close.

Argentina

Message

What I'm looking for

I’m looking to support finance teams remotely—handling AP, invoicing, reconciliations, and monthly close—while improving workflows with AI automation in a detail-driven, reliable environment.

I’m a virtual accounting assistant with 7+ years of hands-on experience in accounts payable, invoicing, bank reconciliations, and monthly close support across insurance and industrial companies. I’m known for being reliable, detail-driven, and proactive about keeping finance operations running smoothly—especially in remote, support-focused roles.

I build and maintain operational finance systems for SMEs, including cost structures, income statements, and cash flow projections. I support finance leadership by turning day-to-day transactions into clear reporting that helps management make decisions with confidence.

In accounts payable and billing, I own the full operational flow—from invoice registration and due-date tracking to authorization and execution of transfers. I also oversee the end-to-end billing cycle (including AFIP tax authority filing), track collections and outstanding balances, and maintain accurate reconciliations and monthly billing metrics.

I bring process improvement into my work by using AI-assisted automation tools (ChatGPT, Claude) to streamline workflows. Previously, I also managed an editorial service cycle as a Proofreader & Layout Designer, strengthening my attention to detail, quality control, and client-focused execution.

Experience

Work history, roles, and key accomplishments

Current

Administrative & Accounting Analyst

Current

Baltec

Dec 2025 - Present (7 months)

Responsible for operational, accounting, and financial management for an industrial SME, including vendor payment approvals, billing cycle management, and collections tracking. Supports monthly accounting close with income statement preparation and maintains cost structure and reconciliations.

Accounts Payable Invoice Registration Billing Cycles AFIP Tax Filing Financial Reconciliations Financial Statement Preparation Monthly Close Support Oracle ERP ChatGpt Claude Record Transfer

Proofreader & Layout Designer

Independent Editorial Business

Dec 2016 - Dec 2025 (9 years)

Managed end-to-end operations for an independent editorial service, including budgeting, production coordination, and communication with clients and printers. Handled costs, timelines, and quality control with a focus on customer service.

Proofreading Layout Design Budgeting Production Management Client Communication Printer Communication Quality Control

Administrative & Accounting Assistant

Garantía Mutual de Seguros

Dec 2021 - Dec 2023 (2 years)

Organized weekly payment execution and managed approval cycles using a trust account process. Supported monthly tax filings and covered financial operations during the supervisor’s absence, including bank statement analysis and operational spreadsheet work.

Weekly Payments Management Approval Cycle Via Trust Account (Fideicomiso)Gross Receipts Tax Withholding Certificates VAT Ledger (Tax Credit) Updates Operational Spreadsheets

Administrative & Accounting Assistant

Antártida Seguros

Dec 2019 - Dec 2020 (1 year)

Analyzed regulations and assisted with filing monthly and quarterly reports to the Insurance Superintendency (SSN). Recorded accounting transactions and reconciliations in Business ERP Suite to ensure data consistency and traceability.

Regulatory Analysis Reconciliations

Accounts Payable & Reconciliation

Provincia Seguros

Dec 2011 - Dec 2016 (5 years)

Managed the full vendor payment approval and transfer execution process in Oracle ERP, including commission payments for 200+ agents. Supported monthly accounting close through bank reconciliations and account reconciliation by area, and prepared documentation for internal and external audits.