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Rebeca Rivas

@rebecarivas

Detail-oriented project professional skilled in data analysis and process improvement.

Experienced Project Coordinator and Material Planner with a track record of delivering projects on time by streamlining logistics, tightening vendor accountability, and reducing delays and costs. I’ve successfully built reporting systems in Power BI and Excel that improved leadership visibility, managed cross-functional teams across U.S. and international time zones, and created SOPs that standardized processes and cut errors.

Proficient in Smartsheet, MS Project, PeopleSoft, Salesforce, and Power BI, I specialize in using data and communication to align teams, clients, and leadership. With an M.S. in International Business and fluency in Spanish, I bring a global, detail-driven perspective. I’m eager to contribute these skills as an Associate Project Manager, helping teams deliver projects efficiently and with clarity.

Experience

Work history, roles, and key accomplishments

Current

Material Planner & Project Coordinator

Current

ROUSH ENTERTAINMENT SYSTEMS

May 2023 - Present (2 years 6 months)

Led cross-functional teams to align production, procurement, and client schedules. Built Power BI dashboards to track BOM variances and delivery progress, improving on-time completion by ensuring clear vendor and stakeholder communication.

Project Management Microsoft Project SharePoint Risk Management Procurement Optimization Inventory Management Team Coordination Communication Budget Management

Office Administrator

ROUSH ENTERTAINMENT SYSTEMS

May 2022 - May 2023 (1 year)

Oversaw material flow and vendor coordination for multiple projects. Improved document accuracy and invoicing speed by refining workflows and resolving PO discrepancies between technicians and suppliers.

Document Management Google Drive Project Tracking Stakeholder Communication Vendor Liaison Time Management Organizational Skills

Medical Receptionist

CREWHEALTH INC

Sep 2021 - May 2022 (8 months)

Streamlined patient intake and scheduling, reducing appointment conflicts and billing delays. Built data reports that identified bottlenecks, supporting leadership in making workflow improvements.

Patient Scheduling Record Management Billing Resolution Customer Service Communication Time Management

Engagement Specialist/Receptionist

ADVENTHEALTH

Aug 2020 - Sep 2021 (1 year 1 month)

Digitized SOPs, coordinated health outreach, and translated materials into Spanish to improve patient communication and service quality across departments.

SOP Revision Bilingual Communication Patient Coordination Customer Service Health Screening Coordination Documentation Management

Assistant Supervisor/ Supervisor

Discovery Cove

Sep 2006 - Feb 2021 (14 years 5 months)

Supervised retail teams of 18+ employees, overseeing POS and inventory operations. Implemented trend-based ordering and merchandising systems that prevented stockouts and increased sales during peak seasons.