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Rebeca Rivas

@rebecarivas

Detail-oriented project professional skilled in data analysis and process improvement.

Experienced Project Coordinator and Material Planner with a track record of delivering projects on time by streamlining logistics, tightening vendor accountability, and reducing delays and costs. I’ve successfully built reporting systems in Power BI and Excel that improved leadership visibility, managed cross-functional teams across U.S. and international time zones, and created SOPs that standardized processes and cut errors.

Proficient in Smartsheet, MS Project, PeopleSoft, Salesforce, and Power BI, I specialize in using data and communication to align teams, clients, and leadership. With an M.S. in International Business and fluency in Spanish, I bring a global, detail-driven perspective. I’m eager to contribute these skills as an Associate Project Manager, helping teams deliver projects efficiently and with clarity.

Experience

Work history, roles, and key accomplishments

Current

Material Planner & Project Coordinator

Current

ROUSH ENTERTAINMENT SYSTEMS

May 2023 - Present (2 years 4 months)

Coordinated cross-functional teams to align production, procurement, and client schedules.

Streamlined procurement workflows and vendor follow-up, reducing delays and stockouts.

Created tracking tools and dashboards to support leadership with real-time project visibility.

Partnered with QC to ensure vendor compliance with specifications and delivery standards.

Project Management Microsoft Project SharePoint Risk Management Procurement Optimization Inventory Management Team Coordination Communication Budget Management

Office Administrator

ROUSH ENTERTAINMENT SYSTEMS

May 2022 - May 2023 (1 year)

Developed and maintained project tracking systems to ensure on-time material availability.

Acted as liaison between vendors, technicians, and leadership to resolve discrepancies.

Improved document management, increasing efficiency and accessibility of project records.

Supported financial workflows by handling invoicing, charge codes, and notary services.

Document Management Google Drive Project Tracking Stakeholder Communication Vendor Liaison Time Management Organizational Skills

Medical Receptionist

CREWHEALTH INC

Sep 2021 - May 2022 (8 months)

Managed patient records, appointments, and call triage, ensuring seamless clinical workflows.

Streamlined billing resolution by coordinating between patients, providers, and insurers.

Built metrics reports used by leadership to make operational improvements.

Patient Scheduling Record Management Billing Resolution Customer Service Communication Time Management

Engagement Specialist/Receptionist

ADVENTHEALTH

Aug 2020 - Sep 2021 (1 year 1 month)

Revised and digitized SOPs, improving training and standardization across departments.

Translated medical documentation into Spanish to support patient communication.

Coordinated community health screenings, enhancing accessibility of patient services.

SOP Revision Bilingual Communication Patient Coordination Customer Service Health Screening Coordination Documentation Management

Assistant Supervisor/ Supervisor

Discovery Cove

Sep 2006 - Feb 2021 (14 years 5 months)

Managed and trained teams of up to 18 employees, ensuring smooth retail operations.

Oversaw inventory, POS, and merchandising, preventing stockouts of high-demand items.

Introduced systems for trend-based ordering and product placement, increasing sales.

Directed daily operations, including cash handling, team scheduling, and performance coaching.