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Patrícia Gonçalves

@patrciagonalves

Administrative and Finance Assistant at QSI, maintaining accurate financial records and reconciling cash, bank, and inventory data.

Malta

Message

At QSI, I handle financial administration using QMS2, including invoices, tuition fee payments, bank transactions, and cash records. I reconcile transactions and maintain accurate supporting documentation.

I also support payroll administration and assist with tax, VAT, and statistical reporting using information provided by the Local Accountant and other staff.

At QSI, I maintain asset and inventory registers, conduct and document physical inventory checks, and reconcile the DEP with Destiny Inventory.

Before moving into my current role, I worked as a Paraprofessional Educator at QSI, supporting school activities and maintaining student and operational records. My other experience includes hotel reception and part-time sales roles.

Experience

Work history, roles, and key accomplishments

Current

Administrative and Finance Assistant

Current

QSI

May 2026 - Present (5 months)

Performs data entry and financial administration using QSI's internal accounting system, including invoices, tuition fee payments, and bank transactions. Supports payroll, tax reporting, and maintains asset and inventory records.

Data Entry Financial administration Accounting Payroll Tax Reporting Inventory Management Procurement Microsoft Office QMS

Paraprofessional Educator

QSI

Sep 2022 - May 2026 (3 years 8 months)

Supported planning and implementation of school activities, managed administrative and student records, and coordinated with stakeholders. Provided operational and logistical support to ensure efficient school services.

Administrative Support Records Management Coordination Communication Skills Event Planning Confidentiality Microsoft Office

Hotel Receptionist

Urban Isle

Sep 2023 - Dec 2024 (1 year 3 months)

Managed guest registration and check-in/check-out procedures, handled enquiries, and maintained accurate records. Coordinated with internal departments and external service providers to ensure smooth operations.

Customer Service Front Office Data Entry Records Management Communication Skills Coordination

Sales Representative

Medicare

Aug 2022 - Sep 2022 (1 month)

Handled customer enquiries by phone and email, updated customer accounts and policy records, and prepared administrative documentation. Collaborated with internal teams to support service delivery.

Customer Service Communication Skills Data Entry Records Management Collaboration

Sales Representative

Ferrero Rocher

Jun 2022 - Jul 2022 (1 month)

Managed product stock and inventory, prepared weekly reports, and coordinated with distributors and event coordinators. Provided customer service during promotional events.

Inventory Management Reporting Coordination Customer Service Logistics

Sales Representative

Coimbra University

May 2018 - Jun 2018 (1 month)

Organised and maintained inventory records for university merchandise, managed daily sales operations including cash handling, and prepared weekly sales documentation.

Inventory Management Sales Cash Handling Customer Service Record keeping

Education

Degrees, certifications, and relevant coursework

Future Focus

NCFE Cache Level 3 Diploma for the Early Years Workforce, Education

2022 - 2023

Completed the NCFE Cache Level 3 Diploma for the Early Years Workforce, covering child health and safety, safeguarding, professional development, and planning play opportunities.