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Olha Trukhan

@olhatrukhan

Administrative manager at LLC “ORGANOSYN LTD” improving office operations through procurement and SOPs.

At LLC “ORGANOSYN LTD,” I coordinate office and facility operations, manage administrative staff, and oversee procurement and stock control. I also develop and implement SOPs to improve office efficiency.

At International Medical Corps, I led a digital filing initiative that reduced paper usage by 40% and optimized document retrieval times. I also streamlined office supply ordering, reducing expenses by $1500 per month.

At PATH, I coordinated program events, travel, and financial documentation. Earlier, as Executive Assistant to GM at British American Tobacco (BAT), I supported the Senior Management Team and conducted quarterly inventory audits with 98% accuracy.

Experience

Work history, roles, and key accomplishments

Current

Senior Manager of Administrative Work

Current

LLC ORGANOSYN LTD

Jan 2025 - Present (1 year 9 months)

Oversee office and facility management, record keeping, and personnel management. Manage travel logistics, visa support, financial administration, and process optimization.

Office Management Facilities Management Record keeping Personnel Management Travel Management Visa Support Financial administration SOP Development

Senior Program Assistant

PATH

Jan 2024 - Dec 2025 (1 year 11 months)

Coordinated communication between program staff and partners, translated project documents, and assisted in financial reporting with 100% accuracy. Organized events and managed travel logistics for staff and consultants.

Program Coordination Translation Financial Reporting Event Management Stakeholder Communication Database Management Travel Logistics

Administrative Officer

International Medical Corps

Jan 2022 - Dec 2024 (2 years 11 months)

Managed visa and residency processes for international staff, led a digital filing initiative reducing paper usage by 40%, and oversaw daily office operations. Streamlined supply ordering, reducing expenses by $1500 per month.

Visa Processing SOP Implementations Digital Filing Translation Team Management Procurement Invoice Processing

Executive Assistant to GM

British American Tobacco

Jan 2019 - Dec 2022 (3 years 11 months)

Provided administrative support to the Senior Management Team, including scheduling, travel coordination, and meeting preparation. Managed office supplies, financial documentation, and translation services.

SAP Microsoft Office Travel Coordination Financial Documentation Translation Event Organization Inventory Management