Open to opportunities

Muhammad Naeem

@muhammadnaeem4

Message

I’m an operations and administrative coordinator who delivers compliant, remote-ready program support for global teams.

Pakistan

Message

What I'm looking for

I’m looking for a role where I can own operations and executive/admin support for multi-stakeholder programs—driving compliance, documentation, and logistics with remote-ready collaboration, autonomy, and accountability for measurable deliverables.

I’m an operations and administrative professional with 18+ years of experience in program coordination, multi-stakeholder management, logistics, documentation, reporting, and cross-functional support across international organizations and diplomatic missions. I’ve built a career around enabling senior leadership—keeping complex operations organized, compliant, and moving forward even under pressure.

Since Sep 2019, I’ve supported the Management Counselor and senior leadership at the U.S. Embassy Islamabad, providing administrative and operational support across a multi-agency mission of 2,500+ personnel. I manage scheduling, meeting coordination, and official correspondence across 12+ U.S. Government agencies, while coordinating with HR, Travel, Shipping, GSO, and Facilities to ensure operational readiness for day-to-day execution.

I also bring deep program and operations leadership from humanitarian and development environments, including managing a USD 3 million multi-sector program portfolio across three provinces (May 2013–Dec 2018). I’ve handled budgets, reporting timelines, donor documentation, recruitment and onboarding, and progress updates—translating operational realities into accurate stakeholder-ready records and deliverables.

Across multiple roles—Senior Program Officer, Area Program Manager/Head of Field Office, and Disaster Preparedness and Response Program Coordinator—I’ve coordinated recruitment at scale, ensured compliance through rigorous documentation, and led logistics for field operations in remote and high-stakes settings. I work comfortably independently with minimal supervision, and I’m ready to support remote teams across time zones with the same reliability and judgment I bring on-site.

Experience

Work history, roles, and key accomplishments

Current

Operations Coordinator

Current

U.S. Embassy Islamabad

Sep 2019 - Present (6 years 8 months)

Provided comprehensive administrative and operational support to senior leadership for a 2,500+ person multi-agency mission, coordinating scheduling, correspondence, and internal communications across 12+ U.S. Government agencies. Maintained SharePoint and operational databases for 24/7 access to accurate documentation and coordinated logistics/procurement, inventory readiness across 20+ compounds

Executive Administration Program Operations Scheduling Logistics Coordination SharePoint Records Management Procurement Coordination

Disaster Preparedness Coordinator

Research and Development Foundation

May 2013 - Dec 2018 (5 years 7 months)

Managed program and operations across three provinces for a USD 3 million multi-sector portfolio, including budgets, reporting timelines, financial tracking, and donor compliance documentation. Coordinated recruitment, onboarding, and performance management for field teams, maintained monitoring/beneficiary records, and organized field logistics and stakeholder/donor meetings to ensure timely subm

Program Management Budget Management Field Operations Recruitment support Monitoring Logistics Coordination Stakeholder Management

Program Office Consultant

Qatar Charity

Aug 2017 - Nov 2017 (3 months)

Established a new program office from scratch, including office setup, team recruitment, partner selection, and operational systems design under tight start-up timelines. Managed grant portfolios up to USD 10 million with consortium compliance and reporting, and implemented cross-border/remote monitoring processes to maintain accountability across hard-to-reach locations.

Program Operations Grant Management Remote Monitoring Recruitment

Head of Field Office

War Child UK

Aug 2016 - Nov 2016 (3 months)

Led full field office operations for a 23+ person team, covering program management, HR, logistics, finance, procurement, and administrative functions. Ensured timely donor reporting and compliance submissions and represented the organization in UN cluster coordination meetings with government and international NGO stakeholders.

Field Office Management HR Operations Donor Reporting Compliance Documentation Logistics Coordination Procurement

Senior Program Officer

Norwegian Church Aid

Jun 2009 - Apr 2013 (3 years 10 months)

Managed multi-province emergency response program operations by reviewing partner proposals, budgets, and narrative/financial reports to ensure donor compliance. Coordinated partner contracts and financial disbursements with finance, supported transparent national recruitment and performance appraisals, and organized donor/HQ field visits with complete logistics, scheduling, and presentations.

Program Operations HR Coordination Partner Contracting Disbursal

Assistant to Head of Mission

Terre des Hommes

Jan 2006 - Mar 2008 (2 years 2 months)

Supported the Head of Mission during a large-scale earthquake response by managing schedules, travel, meeting agendas, and official correspondence with ministries, UN agencies, donors, and NGO partners. Coordinated VIP and government approvals (including No Objection Certificates) and scaled recruitment coordination for 200+ staff, while maintaining reporting inputs for UN cluster documentation.

Executive Support Travel Logistics Document Management Recruitment coordination