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Malinda Gentle

@malindagentle

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Office Manager at o365Automated handling client invoicing, EMP201 preparation, and Excel-based operational reporting.

South Africa

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What I'm looking for

I’m seeking an additional employment opportunity to supplement my income and better manage my living expenses. I’m willing to commit to the required responsibilities and working hours while maintaining my current employment.

At o365Automated, I prepare client invoices, generate employee payslips, and prepare EMP201 returns. I also use Microsoft Excel to maintain client information and operational workflow data.

I support bookkeepers by gathering bank statements and financial records for accounting and reconciliations. I also respond to client queries and help monitor workflows.

At Meshco, I placed supplier orders, compared quotations, and reconciled supplier accounts. I also prepared month-end accounts payable information and loaded payments through online banking.

Earlier, at Agriwire Upington – a division of Agri-Icingo (Pty) Ltd, I processed sales invoices, prepared quotations, and compiled Excel reports for head office. Across my administrative roles, I’ve also supported payroll documentation, procurement, record-keeping, and audit requests.

Experience

Work history, roles, and key accomplishments

Current

Office Manager

Current

o365Automated (Pty) Ltd

Mar 2024 - Present (2 years 8 months)

Prepare and issue client invoices, support bookkeepers with financial records, generate payslips and EMP201 returns, and assist clients with workflow monitoring. Maintain client information and operational data using Microsoft Excel.

Invoicing bookkeeping support Payroll Administration EMP 201 Excel client support Workflow Monitoring

Admin Clerk

Meshco (Pty) Ltd

Oct 2019 - Feb 2024 (4 years 4 months)

Placed supplier orders, captured accounts payable invoices, reconciled supplier accounts, and prepared month-end accounts payable information. Managed vehicle licence renewals and provided general administrative support.

Accounts Payable Supplier Reconciliation Procurement Online Banking Intercompany Accounting and Invoicing Administrative Support

Admin Assistant

Agriwire Upington

Mar 2009 - Sep 2019 (10 years 6 months)

Operated switchboard, processed cash and telephone sales invoices, prepared quotations, and compiled Excel reports for head office. Managed petty cash, diesel reconciliations, and vehicle licence renewals.

Switchboards Invoicing Quotations Excel reporting Petty Cash Creditor Reconciliation Motor Vehicle Registration and Licensing

Creditors Clerk

Blaauws Transport

Oct 2007 - Jan 2008 (3 months)

Captured supplier invoices, obtained supplier statements, and reconciled amounts payable. Prepared payment requests and provided general administrative and audit support.

Creditors Supplier Reconciliation Payment Processing Administrative Support

PA to General Manager

Nutri Feeds (Pty) Ltd

Apr 2007 - Aug 2007 (4 months)

Managed appointments and meeting arrangements for the General Manager, prepared agendas, took minutes, and assigned follow-up tasks. Maintained customer care log and provided administrative support.

Calendar Management Meeting Coordination Minutes Taking Outlook Customer Service

Production Admin Clerk

Nutri Feeds (Pty) Ltd

May 2005 - Mar 2007 (1 year 10 months)

Captured accounts payable invoices, reconciled supplier statements, and updated daily production figures and Excel graphs for management reporting. Prepared purchase orders and maintained stock-level records.

Accounts Payable Supplier Reconciliation Excel reporting Purchase Order Stock Control

Debtors Clerk

Nutri Feeds (Pty) Ltd

Jan 2004 - Apr 2005 (1 year 3 months)

Captured customer orders, reconciled consignment stock, and processed related invoices. Received and resolved claims and maintained filing records.

Debtors Order Processing Consignment Invoicing Claims Resolution

Switchboard & General Admin Clerk

Nutri Feeds (Pty) Ltd

Mar 2003 - Oct 2003 (7 months)

Answered and transferred telephone calls, took messages, and directed enquiries. Completed data capturing, filing, archiving, and general administrative tasks.

Switchboards Data Capturing Filing Archiving Administrative Support

Education

Degrees, certifications, and relevant coursework

Academy IDT

N4/N5, Multi-Disciplinary Drawing Office Practice

2021 - 2022

Completed the Multi-Disciplinary Drawing Office Practice (MDDOP) N4/N5 program, covering subjects such as General Draughting, CAD, Electrical Draughting, and Structural Steel Detailing.