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Li Iva

@liiva

Procurement professional at Thales who handled Oracle Procure-to-Pay workflows, supplier onboarding, and invoice follow-up.

United Arab Emirates

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At Thales Group, I handled day-to-day Procure-to-Pay activities in Oracle, from creating Purchase Requisitions and Purchase Orders to completing Goods Receipts. I also followed up with suppliers and Finance on invoices and payments, and supported vendor onboarding and compliance checks.

At FTM International DMCC, I coordinated business, sales, and logistics operations, including shipments through the Hapag-Lloyd portal. I also implemented and maintained a CRM system across Sales, HR, and Accounting, replacing manual Excel-based tracking.

Experience

Work history, roles, and key accomplishments

Administrative Assistant | P2P, Compliance & Operations Coordination

Thales Group

May 2023 - Jan 2026 (2 years 8 months)

Handled Procure-to-Pay activities in Oracle, including creating Purchase Requisitions and Purchase Orders, and coordinated supplier onboarding and compliance checks. Supported Finance, Procurement, and Sales teams with invoice processing, payment follow-up, and process improvements.

Oracle ERP Procure To Pay Purchasing Agent Purchase Order Goods Receipt Supplier Onboarding Vendor Master Data Compliance TPIA KYT Sanctions Screening Expense Reports Process Improvement Cross functional Coordination

Administrative Assistant | Operations and Sales Coordinator

FTM International DMCC

Dec 2021 - Aug 2022 (8 months)

Coordinated day-to-day business, sales, and operational activities, managed international logistics through the Hapag-Lloyd portal, and implemented a CRM system. Maintained commercial documentation and built sales pipeline data across GCC, India, Bangladesh, and Egypt.

CRM Systems Logistics Coordination Hapag Lloyd Sales Pipeline Management Market Research Contract Management NDA LOI Management Reporting

Owner/Founder – Online Gift Shop for Kids

Online Gift Shop for Kids

Sep 2020 - Feb 2022 (1 year 5 months)

Founded and managed an online retail business, overseeing sourcing, supplier coordination, logistics, budgeting, and customer operations. Managed negotiations, marketing, and day-to-day business execution.

Ecommerce Sourcing Supplier Coordination Logistics Budgeting Customer Operations Negotiation Marketing

Executive Assistant to CEO

FTM International DMCC

Sep 2020 - Dec 2021 (1 year 3 months)

Supported the CEO with executive coordination and confidential administrative matters, coordinated international business travel, and managed meetings and schedules. Maintained contracts, NDAs, and confidential documentation.

Executive Support Travel Coordination Calendar Management Confidentiality Contract Management NDA Correspondence

Education

Degrees, certifications, and relevant coursework

Harvard University

Professional Certification, Leadership and Communication

Completed a professional certification program in Leadership and Communication through HarvardX on the edX platform, including courses on exercising leadership and persuasive writing and public speaking.