Open to opportunities

Ilma Septiana

@ilmaseptiana

Multilingual research and events specialist with proven strengths in academic support, communications, and project coordination.

Indonesia

Message

What I'm looking for

I seek roles combining research, events, and communications where I can support academic projects, improve processes, and expand outreach in collaborative environments.

I am a multilingual researcher and events specialist with experience supporting academic grants, organizing international forums, and coordinating outreach for university programs. I have contributed to successful grant proposals, translated and transcribed qualitative interviews, and produced promotional content that increased visibility for academic events.

I consistently improve processes and outcomes through careful documentation, data tracking, and stakeholder communication — from creating Excel trackers that raised processing efficiency by 30% to digitizing 200+ official letters for faster retrieval. I bring a collaborative mindset, strong presentation and translation skills, and a track record of measurable impact in academic and nonprofit settings.

Experience

Work history, roles, and key accomplishments

Steering Committee Member

The 11th EastAsia Contemporary Japanese-Language Literature

Aug 2023 - Sep 2023 (1 month)

Supported 120 participants and managed 20+ presentation sessions to ensure timely session flow, produced promotional content to increase forum visibility, and archived event highlights for internal and external documentation.

Event Coordination Session Management Content Creation Documentation Stakeholder Engagement Networking

Research Assistant

Universitas Airlangga

Sep 2022 - Sep 2023 (1 year)

Contributed to successful grant proposals (Sumitomo Foundation, AAS–Sweden CHSS), transcribed and translated interviews and articles from Indonesian to English, and prepared summarized presentation materials for research talks.

Research Assistance Transcription Translation (ID→EN)literature review

General Affairs Intern

Airlangga Global Engagement

Oct 2021 - Apr 2022 (6 months)

Organized documents to achieve an A+ internal QA score, created an Excel tracker that improved application processing efficiency by 30%, and digitized and indexed 200+ official letters to speed document retrieval.

Office Administration Document Management Excel Digitalization Scheduling Google Workspace

Environmental Education Facilitator

University-Mandated Community Service Project

Jan 2021 - Feb 2021 (1 month)

Educated 21 primary students on plastic waste and sustainable habits using multimedia and workshops, increasing student knowledge by 85% between pre- and post-tests.

Environmental Education Workshop Facilitation Youth Engagement

Audit Executive Staff

AIESEC in Surabaya

Jul 2020 - Jan 2021 (6 months)

Coached 6 departments on audit processes, reviewed 100+ compliance documents, and improved audit rating from C to B by implementing simulation checks and tracking department deliverables.

Audit & Compliance Coaching Process Improvement Documentation Database Management Performance Tracking

Partnership Committee Member

AIESEC in Surabaya

Sep 2020 - Dec 2020 (3 months)

Secured 30+ media partners for a paid webinar, attracted 100+ participants, researched 100+ potential partners, and used an Excel tracker to monitor partner deliverables and compile post-event reports.

Partnership Development Market Research Negotiation Excel Event Promotion Reporting Stakeholder Management

Communications Staff

HIMANiseikai Universitas Airlangga

Jan 2019 - Dec 2019 (11 months)

Created social media content and managed inquiries to increase student engagement, and designed four quarterly wall magazine editions featuring academic and cultural content.

Social Media Management Content Creation Graphic Design Community Engagement

Education

Degrees, certifications, and relevant coursework

Universitas Airlangga

Bachelor, Japanese Studies

2018 - 2022

Grade: Cum Laude (GPA 3.65/4)

Activities and societies: Presented at national seminars; participated in international collaborative online learning with Shizuoka University; finalist and awardee in regional essay/speech and green-action competitions.

Completed a degree in Japanese Studies with concentrations in Literary and Cultural Studies, graduating cum laude.