Open to opportunities

ayu kristina yoshida

@ayukristinayoshida

Message

Executive Assistant with 8+ years supporting C-suite teams across hybrid operations and virtual coordination.

Indonesia

Message

What I'm looking for

I’m seeking remote or hybrid opportunities as a Virtual Assistant or Executive Assistant, supporting C-suite leaders with calendar, meetings, travel, confidential documents, and stakeholder coordination—using Microsoft 365, Teams, Zoom, and Google Workspace for seamless operations.

I’m an Executive Assistant and administrative professional with over eight years of experience supporting C-suite executives in fast-paced, corporate environments. I focus on executive calendar management, meeting coordination, travel arrangements, executive correspondence, and confidential document preparation—always with efficiency, confidentiality, and responsiveness.

In my role as Secretary to the Vice Director – Corporate Secretary at Indonesia Stock Exchange (IDX), I support executives across on-site and hybrid working environments using Microsoft Teams, Outlook, Zoom, and other productivity tools. I manage complex executive calendars and appointments, coordinate Board of Directors and Board of Commissioners meetings (agendas, materials, minutes, and follow-up actions), and prepare executive reports and official corporate documentation.

I also handle domestic and international business travel, maintain confidential corporate records with structured filing systems, and support Annual General Meetings and related corporate events. I’ve improved document tracking by redesigning the division’s secretarial logbook and even served as Master of Ceremonies (MC) for internal events.

Experience

Work history, roles, and key accomplishments

Current

Secretary to the Vice Director

Current

Indonesia Stock Exchange (IDX)

Jan 2018 - Present (8 years 6 months)

Provided executive support in on-site and hybrid environments by coordinating virtual meetings, managing digital documentation, and maintaining cross-department communication. Managed executive calendars and board-related meeting coordination, prepared confidential correspondence and corporate documents, handled domestic/international travel arrangements, and supported AGMs and corporate events.

Executive Support Meeting Coordination Document Management Records Management Invoice Processing Microsoft Office 365 Microsoft Word Excel PowerPoint Outlook Microsoft Teams Zoom ERP Systems Calendly Online Research

Secretary (Concurrent) – Corp Comm

Indonesia Stock Exchange (IDX)

Jan 2018 - Jun 2019 (1 year 5 months)

Concurrently supported the Vice Director – Corporate Communication while serving as Secretary, managing executive schedules, travel arrangements, and confidential correspondence for two vice directors. Coordinated communications and administrative activities, prepared executive reports and presentation materials, and supported planning/execution of company events, press conferences, and internal c

Travel Arrangements Cross Division Administrative Support Executive Presentation Internal Communications Press Conference Support Media Partner Coordination Document Management Systems Microsoft Teams Outlook Zoom

Secretary

PT Pantero Selaras Agung

Sep 2017 - Nov 2017 (2 months)

Provided administrative support to management and supported daily office operations by preparing reports and managing correspondence. Coordinated meetings, maintained executive calendars, handled client/visitor reception, and maintained office filing systems and administrative records.

Administrative Support Meeting Coordination Correspondence Management Report Preparation Client Visitor Reception Records Management

Administrative & Secretary Intern

PT Astra International Tbk

Mar 2017 - Jul 2017 (4 months)

Supported administrative operations and executive secretarial functions by handling phone communications and correspondence and assisting with meeting scheduling. Helped prepare and file documents, maintained office records and databases, and supported day-to-day office administration.