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Ana Aguiar

@anaaguiar3

Accounts Payable Analyst at Catalent processing 1,200 monthly supplier invoices across four countries.

At Catalent, I process approximately 1,200 supplier invoices each month across UK, US, Japan, and Brazil operations. I manage PO and non-PO invoices in JD Edwards, validate approvals and accounting allocations, and prepare invoices for payment.

I also reconcile supplier accounts and support month-end close, audit requests, and internal controls. Earlier, I worked in accounts and finance roles in the UK and Brazil, including processing payroll at Swindon Engineering and financial transactions in SAP at Klabin S/A. I’m currently expanding my expertise in Internal Controls and SOX compliance through continued professional development.

Experience

Work history, roles, and key accomplishments

Current

Accounts Payable Analyst

Current

Catalent

Feb 2024 - Present (2 years 8 months)

Process approximately 1,200 supplier invoices monthly across UK, US, Japan, and Brazil operations, ensuring accurate coding, approvals, compliance with internal controls, and timely payment readiness. Manage both PO and non-PO invoices in JD Edwards, maintain supplier accounts, and support month-end close and audit requests.

JDEdwards Accounts Payable Invoice Processing Supplier Management Reconciliations Month End Closing Audit Support Internal Controls SharePoint Microsoft 365 Google Workspace

Accounts Assistant

Swindon Engineering

Sep 2022 - Sep 2023 (1 year)

Assisted in month-end close activities through reconciliation of payroll accruals and general ledger accounts. Processed monthly payroll for thirteen employees with 100% accuracy and on-time HMRC submissions, managing FPS/EPS submissions and compliance with PAYE, National Insurance, and Pension Auto-Enrolment regulations.

Payroll Processing HMRC Submissions PAYE National Insurance Pension Auto Enrolment P45 P60s ERP General Ledger Accountant Reconciliations

Accounts Assistant

The Old Bell Hotel

Mar 2022 - May 2022 (2 months)

Processed supplier invoices and credit notes within Xero Purchase Ledger, performed invoice validation and coding, and supported credit control activities. Assisted with employee administration, payroll-related activities, and financial record management.

Xero Purchase Ledger Invoice Processing Credit Control Payroll Administration Financial Record Management

Financial and Administrative Manager

Independent Professional Services

Oct 2013 - Sep 2018 (4 years 11 months)

Managed all financial administration activities, including accounts payable, accounts receivable, cash flow monitoring, and financial reporting. Prepared and maintained financial records, contracts, and supporting business documentation, and managed supplier and client communications.

Accounts Payable Accounts Receivable Cash Flow Management Financial Reporting Contract Management Supplier Management Client Communication

Assistant Planner

AFAP Engenharia

Dec 2006 - Sep 2013 (6 years 9 months)

Verified supplier and contractor invoices against contracted rates, project deliverables, and supporting documentation. Investigated payment and cost discrepancies, monitored project costs, labour expenses, productivity indicators, and budget variances.

Invoice Verification Cost monitoring Budget variance analysis Project Finance Reporting Document Management

Finance Assistant

Klabin S/A

Sep 2003 - Dec 2006 (3 years 3 months)

Processed and reconciled high-volume financial transactions in SAP relating to freight, logistics, import/export, and customer accounts. Verified supplier charges and contractual costs, prepared invoices, and resolved reconciliation discrepancies.

SAP Financial Transactions Reconciliations Freight Logistics Import Export Account Management Invoice Preparation