5 Record Librarian Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a meticulous and detail-oriented Archivist to join our team at [$COMPANY_NAME]. In this role, you will be responsible for preserving, organizing, and maintaining our archival collections, ensuring that historical documents and artifacts are accessible for research and reference purposes. You will work closely with various departments to implement best practices in archival management and contribute to our mission of promoting historical literacy and accessibility.

Responsibilities

• Assess, organize, and catalog archival materials, ensuring proper documentation and metadata standards are met
• Develop and implement preservation strategies for physical and digital collections, including climate control and digitization processes
• Collaborate with stakeholders to facilitate access to archives and respond to research inquiries
• Conduct regular audits of archival holdings to ensure the integrity and condition of collections
• Assist in the development of archival policies and procedures, educating staff and users on best practices
• Participate in outreach initiatives to promote the use of archival materials among the community and stakeholders

Required and Preferred Qualifications

Required:

• Master's degree in Library Science, Archival Studies, History, or a related field
• 2+ years of experience working in an archives or similar setting
• Strong understanding of archival principles, practices, and ethics
• Proficiency in archival management software and digital asset management systems

Preferred:

• Experience with digitization projects and preservation techniques
• Familiarity with metadata standards such as MARC, EAD, or Dublin Core
• Knowledge of relevant laws and regulations governing archives and records management

Technical Skills and Relevant Technologies

• Proficiency in using archival software such as ArchivesSpace or similar systems
• Experience with digital preservation tools and practices
• Ability to work with databases and manage electronic records effectively

Soft Skills and Cultural Fit

• Exceptional attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Excellent written and verbal communication skills
• A collaborative mindset with the ability to work independently
• Passion for history, research, and education

Benefits and Perks

At [$COMPANY_NAME], we offer a competitive salary and a comprehensive benefits package, including:

• Health, dental, and vision insurance
• Generous paid time off and sick leave
• Retirement savings plan with company match
• Professional development opportunities
• Flexible work hours and remote work options

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are proud to be an Equal Opportunity Employer and encourage applications from individuals of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other characteristic protected by law.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a highly skilled and motivated Senior Record Librarian to join our dynamic team at [$COMPANY_NAME]. In this pivotal role, you will be responsible for managing our record-keeping systems, ensuring compliance with regulatory requirements, and implementing best practices for information governance. Your expertise will be crucial in enhancing our operational efficiency and supporting our mission to provide exceptional service to our stakeholders.

Responsibilities

• Develop, implement, and maintain record management policies, procedures, and systems that align with organizational goals and legal requirements.
• Lead the design and execution of comprehensive training programs for staff on records management principles and practices.
• Conduct regular audits of records management processes and systems to ensure compliance and identify areas for improvement.
• Collaborate with cross-functional teams to assess information needs and develop strategies for effective data management and retention.
• Oversee the digitization of physical records and the integration of electronic records into the existing systems.
• Serve as a subject matter expert on records management, providing guidance and support to team members and stakeholders.

Required and Preferred Qualifications

Required:

• Master's degree in Library Science, Information Management, or a related field.
• 5+ years of experience in records management or information governance, with a proven track record of successful project management.
• In-depth knowledge of records management standards, principles, and best practices.
• Strong analytical skills with the ability to assess and mitigate risks related to information management.

Preferred:

• Professional certification in records management (e.g., CRM, IGP).
• Experience with electronic records management systems and document management software.
• Familiarity with data privacy regulations and compliance frameworks.
• Proven ability to work collaboratively in a team-oriented environment.

Technical Skills and Relevant Technologies

• Proficiency in records management software and tools such as SharePoint, M-Files, or similar systems.
• Experience with data governance frameworks and information lifecycle management.
• Knowledge of metadata standards and classification schemes.

Soft Skills and Cultural Fit

• Exceptional organizational and multitasking abilities, with a keen attention to detail.
• Strong communication skills, both verbal and written, to effectively convey complex information.
• Proactive and self-motivated, with a passion for continuous improvement and innovation.
• Ability to navigate and thrive in a fast-paced, evolving environment.

Benefits and Perks

We offer a competitive salary range of [$SALARY_RANGE] and a comprehensive benefits package, which may include:

• Flexible work arrangements, including hybrid work opportunities.
• Health, dental, and vision insurance plans.
• Generous paid time off and holiday schedule.
• Professional development and continuing education opportunities.
• Retirement savings plans with company matching.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace and is proud to be an Equal Opportunity Employer. We encourage all qualified applicants to apply, regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or any other legally protected status.

Location

This is a hybrid position, requiring successful candidates to work from the office at least 3 days a week in [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds to apply, even if they do not meet all specified qualifications. Your unique experiences and perspectives are valuable to us.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a meticulous and proactive Record Librarian to join our team at [$COMPANY_NAME]. In this hybrid role, you will play a crucial part in managing and organizing our extensive collection of records, ensuring that information is easily accessible and maintained to the highest standards. You will collaborate with various departments to support their record-keeping needs while adhering to compliance regulations.

Responsibilities

• Oversee the cataloging, classification, and storage of physical and digital records to ensure information is organized and easily retrievable
• Implement and maintain record management policies and procedures, ensuring compliance with legal and regulatory requirements
• Collaborate with cross-functional teams to understand their record-keeping needs and provide tailored solutions
• Conduct regular audits of the records management system to identify areas for improvement and ensure data integrity
• Train and support staff on record-keeping best practices and the use of records management software
• Stay updated on industry trends and advancements in records management technologies

Required and Preferred Qualifications

Required:

• Bachelor's degree in Library Science, Information Management, or a related field
• 2+ years of experience in records management or a similar role
• Strong understanding of records management principles and practices
• Proficient in using records management software and tools

Preferred:

• Experience in a hybrid working environment
• Knowledge of relevant compliance regulations and standards, such as ISO 15489
• Certification from a recognized records management organization (e.g., ARMA, ICRM)

Technical Skills and Relevant Technologies

• Proficient in records management software (e.g., SharePoint, M-Files, or similar)
• Familiarity with document imaging and digital archiving technologies
• Experience with database management and data retrieval systems

Soft Skills and Cultural Fit

• Exceptional attention to detail and organizational skills
• Strong verbal and written communication skills
• Ability to work collaboratively in a team-oriented environment
• Proactive problem-solving mindset with a focus on continuous improvement
• Adaptable and comfortable working in a dynamic, evolving environment

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Flexible work arrangements (hybrid model)
• Health, dental, and vision insurance
• Retirement plans with company matching
• Professional development opportunities
• Generous paid time off and holidays

Equal Opportunity Statement

[$COMPANY_NAME] is committed to promoting diversity and inclusion in the workplace. We are proud to be an Equal Opportunity Employer and welcome applicants from all backgrounds to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

Location

This role requires successful candidates to work from the office at least 3 days a week, with the flexibility to work remotely for the remaining days.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Junior Record Librarian to join our team. In this fully remote position, you will support the management and organization of our digital and physical records, ensuring compliance with regulatory requirements and enhancing the overall efficiency of our information systems.

Responsibilities

• Assist in the classification, cataloging, and indexing of records using established standards and best practices
• Maintain the integrity and accessibility of records through regular audits and updates
• Support the development and implementation of record management policies and procedures
• Collaborate with cross-functional teams to identify and resolve records management issues
• Provide training and guidance to staff on proper record handling and retention
• Utilize record management software to track and manage records effectively

Required Qualifications

• Bachelor's degree in Library Science, Information Management, or a related field
• Basic understanding of record management principles and practices
• Strong attention to detail with excellent organizational skills
• Proficiency in Microsoft Office Suite and experience with database management systems
• Ability to work independently and collaboratively in a remote environment

Preferred Qualifications

• Experience in a records management or library setting
• Familiarity with digital asset management systems
• Knowledge of relevant compliance regulations and standards

Soft Skills and Cultural Fit

• Excellent verbal and written communication skills
• A proactive approach to problem-solving and a willingness to learn
• Strong interpersonal skills to collaborate with various teams
• Adaptability to evolving technologies and processes

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Flexible working hours
• Professional development opportunities
• Health and wellness programs
• Generous paid time off policy

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, or any other characteristic protected by law.

Location

This is a fully remote position.

We encourage applicants from all backgrounds and experiences to apply, even if you do not meet all the requirements. Your unique perspective could be a valuable addition to our team.