Executive Assistant (Revenue Management)

Executive Assistant (Revenue Management)

• Coordination & Scheduling
• Manage the leader’s calendar and schedule recurring revenue meetings (KPI reviews, AR stand-ups, month-end checkpoints).
• Arrange meetings with internal stakeholders and, as directed, with external parties.
• Prepare agendas, pre-reads, supporting files, and talking points; ensure meetings start on time with required materials.
• Tracking, Documentation & Reporting
• Capture decisions and action items during meetings; assign owners and due dates; maintain trackers until closure.
• Maintain dashboards/logs for AR aging, DSO, denials, adjustments, cash receipts, authorizations, and open issues.
• Produce executive-level notes, summaries, SOPs, and weekly/month-end revenue packets; create clean spreadsheets and slides using advanced Excel/Google Sheets functions.
• Ensure documentation is version-controlled, organized, and audit-ready.
• Process, Communication & Controls
• Maintain and refine meeting templates, trackers, SOPs, and filing structures.
• Support audit readiness and surface blockers early with proposed next steps or decision requests.
• Conduct limited external communication only when instructed; escalate substantive matters to leadership with context.
• Maintain professional internal communication standards (clear, concise, action-oriented).

Qualifications:

• 3+ years supporting senior leadership in finance, revenue cycle, or operations-focused EA roles
• Financial literacy with practical experience in AR concepts (aging buckets, DSO, denials/appeals, write-offs, EFT/ERA)
• Advanced Excel/Google Sheets skills (pivots, XLOOKUP/VLOOKUP, conditional logic); proficient in Word/Docs and PowerPoint/Slides
• Strong written communication, attention to detail, and consistent deadline execution
• Calm under pressure, organized, and able to maintain confidentiality of sensitive financial information

Tools/Software Experience Required:

• Microsoft 365 and Google Workspace
• Task/issue trackers (Asana, Trello, ClickUp)
• EMR/RCM reporting exports and payer management systems

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

• Amounts stated are subject to change based on final review and agreement.
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
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