Assistant Project Manager / Document Controller Construction

We are seeking an Assistant Project Manager with an architectural or civil engineering background to support the delivery of several high-end real estate developments.

Requirements

• Meetings Coordination: Schedule and coordinate internal and external meetings, prepare agendas, and distribute meeting minutes.
• Documentation: Assist in the preparation of key project documentation including Guidelines, Corporate Manuals, and Design Briefs.
• Time Planning and Task Tracking: Monitor project schedules, follow up on deadlines, update task trackers, and issue timely reminders to ensure progress and accountability.
• Document Control: Manage the internal file server and document management platform (Trimble Connect); ensure proper organization, tracking, and storage of submittals and correspondence from external parties; oversee the approval and issue process for construction documentation.
• Procurement Support: Facilitate communication across procurement channels, assist with preparation of procurement briefs, reports, and spreadsheets; maintain proper recordkeeping of procurement-related documents and correspondence.
• Administrative Support: Oversee the administration of software licenses and equipment for the design department; coordinate access rights and manage general administrative support tasks.

Benefits

• Salary and benefits are competitive and based on candidates experience