Temporary Billing Specialist

Salary/Position Classification

• $20.00-$25.00 per hour depending on qualifications and experience.
• 15 - 20 hours/week; schedule TBD between the hours of 8 AM – 4:30 PM M-F
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): No

Purpose of Position

• This is a part-time, non-benefited position.
• The primary functions of this position are performing work orders and capital project billing, and other duties as needed.

Duties & Responsibilities

• Proactively monitor and review work orders to ensure proper funding and update funding as necessary.
• Assess miscellaneous billing charges (i.e. custodial), through external charge entries/imports; ensure departments and external customers are billed correctly.
• Distribute billing proofs internally and to applicable external departments, and complete corrections or funding adjustments as requested.
• Assess the funding on all projects greater than $10,000 to ensure a Plant Fund/Project is being used in PeopleSoft Finance.
• Assess funding on all major equipment with a per unit acquisition cost greater than $5,000 to ensure proper accounting.
• Prepare and submit billing journal entries/imports; ensure transactions post correctly in PeopleSoft Finance and Campus Solutions; and perform reconciliations.
• Communicate with departments that do not have sufficient budget balances; use problem solving and customer service skills to identify and assess customers’ needs, responding positively and in a helpful way.
• Create and distribute invoices to applicable accounts receivable customers.
• Monitor accounts receivable balances in Campus Solutions; use professional and courteous communication with customers that are past due to resolve payment.
• Other duties as assigned.

Required Competencies

• Demonstrated strong communication skills including written, verbal, and listening skills
• Self-starter, motivated and able to work independently
• Punctual and reliable attendance
• Maintain strong attention to detail and accuracy
• Excellent organizational skills
• Adapt/respond in a positive and helpful way
• Demonstrate integrity and ethics in all business transactions
• Good problem-solving skills
• Ability to learn AiM and PeopleSoft Finance programs.
• Ability to effectively communicate and work with campus departments.

Minimum Requirements

• High School diploma or equivalent.
• 2 years of accounting, finance, or business experience.
• Strong computer skills, including experience with Microsoft Excel
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• College coursework in accounting, finance, or business-related field.
• Advanced Microsoft Excel experience.

To Apply

For full consideration, applications must include the following materials:

• Resume
• Cover Letter