Executive Assistant

Executive Assistant

At AI Acquisition (The Growth Partner) we assist marketing agencies around the globe to grow with predictability and scalability.

In less than 2 years, we’ve grown our business from 0 to multi-7 figures and will hit the 8-figure mark this year.

How? We’ve focused on growth and the relationships for our clients and team members.

By creating a high-performance, positive environment we’ve helped 100’s of leaders and future leaders achieve their full potential through direct support, coaching and consulting.

Visit our new website:

https://www.aiacquisition.com/

Our Co-Founder, Jordan Lee, talking about the business:

https://www.loom.com/share/901416c6dac648acbe8a8b7fad8198d4

What It's Like Working With Us:

We’re growth-oriented, entrepreneurial, ambitious and will support you to exceed your goals.

You will be surrounded by exceptionally talented driven people who are in pursuit of excellence.

We see the relationship with our team members and clients like our partners.

By working together you will experience your standards, expectations and confidence take a quantum leap forward. So don’t see this as a job, because we don’t see you as just an employee, see this as an opportunity to create a new and better life.

This is a unique opportunity to become a strategic partner to our visionary leaders, and play a critical role in the further success of the Growth Partner business. As we embark on global growth and expansion, you will not only assist in driving the company's mission forward but also gain invaluable insights into how these pioneering systems are designed, contributing directly to their success.

As the Executive Assistant to our Founders, your mission is to empower our leadership by ensuring the Founders are informed, prepared, and operating at peak performance, you'll play a pivotal role in shaping the future of the business. You are the type of person who:

• Thrives under pressure and fast-paced environments.
• Gets stuff done and gets it done right.
• Is both strategic and hands-on.
• Thinks five steps ahead.

This is your chance to go beyond traditional administrative duties and immerse yourself in a dynamic environment where your insights and proactivity directly contribute to our company's success and the achievements of our global clients.

What you'll do:

• Calendar Management: Schedule and manage all appointments, meetings, and events, ensuring the Founders are well-prepared and punctual.
• Meeting Coordination: Organise meetings involving the Founders, including booking rooms, preparing agendas, and taking minutes when required.
• Email and Inbox Management: Monitor and triage the Founders's inboxes and Slack Channels daily, prioritise emails, draft and proofread correspondence, and handle communications on behalf of the Founders.
• Travel Arrangements: Manage all travel logistics, including booking flights, arranging accommodations, and preparing detailed itineraries. Ensure all travel documents, visas, and requirements are up to date.
• Stakeholder Liaison: Serve as the primary point of contact for internal and external stakeholders, coordinating with team members, clients, suppliers, and partners.
• Customer Relations: Assist in managing relationships with key customers, maintaining records of interactions, and ensuring timely follow-ups.
• Personal Assistance: Support the Founders with personal administrative tasks, including managing personal emails, appointments, travel arrangements, etc.
• Project Management: Oversee and support ad-hoc projects as directed.

Requirements

• Experience: Proven experience as an Executive or Personal Assistant to Founders or senior executives in a fast-paced remote based environment, preferably within a start-up.
• Organisational Skills: Exceptional ability to multitask and prioritise effectively.
• Independence: Capable of understanding context and making independent decisions on behalf of the Founders.
• Problem-Solving: Strong ability to think on your feet and tackle challenges proactively.
• Adaptability: Positive, can-do attitude with the ability to handle last-minute changes.
• Confidentiality: High level of discretion in handling sensitive and confidential information.
• Travel Coordination: Experience managing international travel arrangements and familiarity with visa and documentation processes.

• Technical Proficiency: Familiarity with tools like Google Workspace, Slack, Notion, Click-Up, Miro, etc.
• Communication Skills: Highly proficient in written and verbal English with excellent interpersonal skills.
• This job is based in Dubaiand will require relocation if you are not already based there.

Benefits

• OTE of $60,000 to $85,000 per annum, negotiable dependent on experience and track record
• Quarterly performance based incentives, specifics discussed in the interview

• 1-1 Personal Development Coaching from C-Suite Level
• Invitation to share scheme based on performance and relative to value you bring the organisation after 12 months