Accounting and Administrative Specialist - 19858041238

Position : Accounting and Administrative Specialist

Working Hours : Pacific/ Eastern Time Zone

Holidays : TBC

Salary range : 1100-1600 USD/month

Overview:

We are seeking a dedicated and detail-oriented Accounting and Administrative Specialist to join our team. This role is pivotal in ensuring the smooth operation of our financial and administrative functions. The ideal candidate will have a strong background in accounting, excellent organizational skills, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Email and Document Management:

• Monitor and manage the inbox and emails in real-time.
• Record and distribute meeting minutes.
• Prepare and review documents, ensuring accuracy and completeness.
• Handle confidential information with discretion.

Reporting and Research:

• Produce reports, presentations, and spreadsheets as required.
• Conduct basic research to support various projects and initiatives.

Administrative Tasks:

• Handle general administrative tasks to support the team.
• Manage day-to-day bookkeeping tasks, including recording transactions, reconciling accounts, and generating reports.
• Assist with miscellaneous special projects or duties as needed.

Accounting and Bookkeeping:

• Perform monthly reconciliation and prepare financial statements.
• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Enter accounts payable data with attached invoices; manage purchase orders, track payments, and receipts.
• Develop quarterly royalty reports and administer royalty payments to clients, track sales data, and reconcile payments with reseller accounts.
• Safeguard the accuracy of the general ledger and journal entries, prepare balance sheets, and monthly financial reports.
• Support budget preparation, process improvements, team training, and special projects as assigned.
• Conduct cost tracking to ensure all financial data is accurately classified by project and cost description in spreadsheets and QuickBooks.
• Work with managers to provide detailed financial reporting, ensuring costs, timelines, and budgets of projects are accurately forecasted.

Project Management:

• Assist with basic project management tasks.
• Organize and maintain files and databases in a confidential manner.
• Navigate our website to identify and correct errors or omissions.
• Look for opportunities to save money and operate more efficiently.

Budgeting and Forecasting:

• Forecast, update, and develop the annual budget.
• Build out revenue models and forecasting.

Requirements

• Proficient in Google Suite.
• Must have 5+ years of experience in the role.
• Degree in Accounting, Finance, or a related field preferred.
• Experience as an Accountant, CPA, or Bookkeeper.
• Experience with accounts payable, accounts receivable, and general ledger, preferably in an e-commerce environment.
• Proficient in QuickBooks and Xero accounting software.
• Strong understanding of basic accounting principles and practices.
• Excellent communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to meet deadlines and requires minimal supervision.
• Availability to work during standard business hours in the Eastern Time Zone.

We are looking for a proactive individual who thrives in a dynamic environment and can contribute to the efficiency and effectiveness of our operations. If you meet these qualifications and are excited about this opportunity, we would love to hear from you.