Accounting Specialist (Construction Accounting | Sage | Procore | AIA Billing)

Description

We are seeking an experienced Accounting Specialist with strong construction accounting knowledge and hands-on experience in Sage, Procore, and AIA billing. The ideal candidate must be detail-oriented, efficient, and capable of managing multiple streams of accounting work independently.

Key Responsibilities

Outsourced Accounting Tasks:

• Process AP invoices in Procore and Sage
• Post AIA invoices in Sage
• Create jobs and job contracts in Sage for both Construction and Consulting divisions
• Create and manage Change Orders in Sage
• Review and approve weekly timesheets in Sage

Special & Maintenance Projects:

• Create project invoices in Excel and Sage

Consulting Billing (A&E Departments):

• Review timesheet reports for proper task allocation by job
• Receive billing reports from A&E department heads
• Prepare draft invoices and send them for internal review
• Finalize and send invoices to clients, then post to Sage

Requirements

Qualifications

• Minimum 3 years accounting experience
• Hands-on experience with:
• ✓ Sage (required)
• ✓ Procore (preferred)
• ✓ AIA billing (required)
• Strong communication skills
• Ability to work independently and meet deadlines
• Construction accounting experience strongly preferred