Regulatory Specialist

PLEASE NOTE THIS ROLE IS FOR OVERSEAS APPLICATION, NON -U.S. ONLY. NO DOMESTIC (U.S.) APPLICATIONS WILL BE CONSIDERED.

Regulatory Specialist

We are seeking a highly organized and detail-oriented Regulatory Specialist to support regulatory documentation, submissions, artwork reviews, compliance tracking, and certification processes across a portfolio of consumer and cosmetic products.

This role partners closely with internal teams and external regulatory agencies to ensure all required documentation, labeling, and approvals are complete, accurate, and delivered on time.

This is not a highly technical regulatory role, but it requires strong coordination skills, attention to detail, and the ability to manage multiple workflows and follow through consistently. The ideal candidate is organized, resourceful, and comfortable owning execution once trained.

What You’ll Be Responsible For

Regulatory Documentation & Submissions

• Coordinate regulatory deliverables following product, fragrance, or formula approval
• Gather and submit required documentation (formulas, packaging, technical files, etc.)
• Manage requests for IFRA, SDSs, and other compliance documentation
• Track submission status, approvals, and outstanding items

Artwork & Labeling

• Translate regulatory requirements into packaging copy, disclosures, and labeling
• Coordinate artwork reviews with external regulatory partners
• Ensure packaging meets labeling and compliance requirements (e.g., CLP)
• Track revisions, feedback, and final approvals; communicate updates to design

Cross-Functional Coordination

• Act as the day-to-day contact between internal teams and regulatory partners
• Partner with product, design, operations, and sourcing to keep projects on track
• Follow up on documentation, approvals, and missing inputs
• Identify risks early and maintain clear project trackers

Certification & Testing Support

• Gather testing reports, specifications, and technical documentation
• Coordinate with labs and certification partners
• Track certification progress and required documentation

Documentation & Compliance Support

• Maintain organized regulatory files, folders, and trackers
• Ensure documentation is current, accessible, and well maintained
• Support retailer compliance (Amazon, Walmart, Target) by gathering required materials
• Provide documentation for audits, listings, and compliance requests

What You’ll Need to Have

• Strong written and verbal communication skills
• Bachelor’s degree preferred (or relevant experience)
• 1–3 years of experience in coordination, operations, product development, or similar
• Strong organizational and project tracking skills
• Experience managing documentation and cross-functional follow-up
• Proficiency in Google Workspace (Sheets, Drive, Docs)
• Ability to work independently once trained
• Interest in regulatory, compliance, packaging, or documentation processes

Nice to Have:

• Experience in beauty, fragrance, or consumer products
• Exposure to regulatory or compliance processes (SDS, IFRA, labeling, CLP, etc.)
• Experience with artwork reviews, document control, or certification workflows
• Experience working with external vendors, labs, or agencies

What Success Looks Like (and How You’ll Get There)

• Documentation is accurate, organized, and easy to access, you stay detail-oriented and structured
• Submissions and approvals stay on track, you follow through and manage priorities effectively
• Packaging artwork meets all requirements, you communicate clearly and track revisions closely
• Certification and testing documentation is complete and accessible
• Teams have clear visibility into regulatory status, you maintain reliable trackers
• Compliance requests are handled quickly and accurately
• Projects move forward with minimal delays, you proactively identify and close gaps

What You’ll Love About Us:

• Competitive base compensation
• Bonus program
• Paid Time Off
• Wellness Days Off
• A fun, creative and energetic work environment.

Salary: $45,000 - $55,000

About Scentbird

Scentbird inspires fragrance lovers to go beyond the ordinary and sample scents that evoke passion, confidence, and the unknown. Our mission is to revolutionize the way we perfume by bringing the ultimate fragrance playground right to your fingertips and offering a digital subscription service that lets members choose from over 500+ designer perfumes each month.

About the Brands:

• Scentbird: The easiest way for fragrance lovers to discover, try, and buy their favorite scented products without a commitment
• Deck of Scarlet: Deck of Scarlet is on a mission to break the clean category, redefining what clean fragrances should smell like. Composed entirely of vegan, cruelty-free ingredients, our fragrances bridge the gap between the clean and luxury categories, using the highest eau de parfum concentrations housed in sculptural, eye-catching bottles. You shouldn’t have to choose between being luxe and refined, or clean and vegan—now, you don’t have to.
• Confessions Of A Rebel: We were born in 2018, holding fast to the idea that the fragrance industry was in dire need of a change. When we looked around, all we saw was a sea of sameness: outdated archetypes of femininity and masculinity paired with unrelatable images of luxury that we had no say in. In truth, we are complex in ways that cannot be contained in the traditional heteronormative stereotypes, existing beyond the binary with raw, unfiltered voices that deserve to be heard.
• Goodhabit: Enriched with a blend of essential oils, Goodhabit’s clean, vegan, cruelty-free fragrances act as bottled intentions you set free with each mist. Our scents are designed to help you align with the good habits you’re building, while working to enhance and boost your mood. Inhale, exhale, and let the good energy flow through you.
• Sanctuary: Created for those who care about the fate of our planets, Sanctuary offers fragrance for a better future. Our clean, community-driven fragrances are inspired by endangered species and their habitats, each aimed at raising money and awareness for the preservation of their namesake.
• Drift: Drift began as an alternative to all of the tacky air care products on the market. Our products are designed to blend in, with amazing scents that stand out. We take pride in our fragrances, keeping them free from the traditional chemicals used in the fragrance industry. We are always phthalate and paraben free. We never skimp on quality of our scents or the products that deliver them. Our design ethos is simple but effective. We love our community, those who won’t settle for ordinary, and we want to deliver a best in class experience.

Scentbird is committed to bringing individuals from different backgrounds and perspectives into the Nest. We strive to uphold an inclusive environment where individuals of all different backgrounds, ages, colors, ethnicities, gender, or gender identities, genetics, physical or mental abilities, protected veteran status, race, religious or sexual orientation, thrive. We respect the laws enforced by the EEOC and are dedicated internally to going above and beyond in fostering diversity. Come as you are - we’re excited to meet you.