United States onlyAPPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, pleaselogin to Workday to complete thestudent application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
This position is funded for 12 months; continuation past 12 months will be based on university need, performance, and/or availability of funding.
POSITION SPECIFICS
Penn State Extension Better Kid Care is seeking a highly organized and detail-oriented Extension Program Coordinator at the Supervisor level to provide essential support to the Penn State Extension Better Kid Care (BKC) unit. This position will work with the Administrative Support Manager on tasks related to financial management, budget preparation and oversight, and coordination of workflow for approximately 20 employees. The successful candidate will be responsible for monitoring a budget of approximately $3.5 million, ensuring compliance with financial processes, and regularly reporting on key data to support research and program planning efforts. This position will have supervisory responsibilities for 2-3 administrative staff. Excellent communication skills are essential, as the role will require interaction with internal and external stakeholders, including vendors, staff, and other university units. This position is hybrid and has the potential to be fully remote.
Key Responsibilities:
Work with the Administrative Support Manager to manage the budget of approximately $3.5 million, including monitoring expenditures, preparing reports, and providing oversight.
Work closely with the College's Financial, Grants and Contracts Offices, as well as other financial units at Penn State, to ensure accurate budget management.
Prepare and complete regular data reports to support research and program planning for the program director.
Coordinate and monitor the workflow of approximately 20 employees, ensuring timely delivery of project deliverables and work objectives.
Facilitate effective communication across internal teams, external vendors, and university departments.
Support the day-to-day operations of the Better Kid Care (BKC) team, managing logistics and contributing to the overall efficiency of the unit.
Supervise 2-3 designated administrative staff.
Perform other administrative tasks and special projects as assigned.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequiredCertifications:NoneRequired Qualifications:
Strong knowledge and experience in budget preparation, financial reporting, and monitoring.
Proficiency with Microsoft Office Suite (including but not limited to Excel, Outlook, Word, and PowerPoint) and other data management tools.
Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with staff, vendors, and external stakeholders.
Strong organizational skills and the ability to manage multiple tasks simultaneously.
Attention to detail and problem-solving abilities.
Excellent technology skills, including familiarity with database and learning management programs, including FileMaker Pro 19 or 23, are required to assist with tasks related to the BKC Learning Management System.
Data management, reporting, and analysis experience is needed to assist with grant reporting as well as program planning.
The ability to work in a fast-paced team environment is essential.
Preferred Qualifications:
Experience working in a higher education environment or within a research/extension setting.
Familiarity with financial software and systems used within Penn State University (SIMBA and PSUbuy).
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITS
The salary range for this position, including all possible grades, is $46,400.00 - $67,300.00.Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
