Process and Systems Manager

Thanks for your interest in Oklo! We are searching for an experienced Process and Systems Manager to join our team.

Position Description

Oklo is building a world-class accounting and finance organization to support the commercialization of nuclear energy in the U.S. The Process and Systems Manager role will drive operational excellence across the Finance & Accounting Technology landscape, while optimizing integrations with systems of cross-functional stakeholders from Operations, Procurement, and Legal.

This role will be instrumental in managing and optimizing the Finance systems environment, with an initial focus on administration and continuous improvement of the Company’s ERP (NetSuite) and Accounts Payable platform (currently Ramp, with a planned transition to a Procure-to-Pay solution). The role will support day-to-day system operations while leading key integrations, enhancements, and automation initiatives. This individual will partner closely with Accounting, Finance & Treasury, cross-functional stakeholders, and third-party vendors, and collaborate with internal and external auditors to ensure systems meet operational needs, support critical close activities, enable scalability, and comply with regulatory requirements, including Sarbanes-Oxley (SOX).

This is a hands-on role for someone who thrives in a dynamic, fast-paced environment where you will build something from scratch, solving complex problems, and serve as the go-to Finance systems expert. Success in this role goes beyond maintaining systems; it is about enabling the Finance and Accounting team to scale with confidence, be integrated with business operations, and building a strong foundation for the future. Over time, this role is expected to help advance the use of automation and practical AI capabilities, focusing on areas where they meaningfully improve efficiency, data quality, and insight. The ideal candidate proactively identifies system and process gaps, balances efficiency with control requirements, and brings a practical, solutions-oriented approach.

Specific responsibilities may include:

• Lead and contribute to the development of financial system enhancements, integration and automation projects throughout the Systems Development Lifecycle (SDLC), leveraging the Accounting Team ‘Tech Stack.’
• Manage and coordinate Finance system implementations, enhancements, and integrations, collaborating with third-party implementation partners to ensure successful project execution.
• Ensure Finance systems are appropriately integrated with the overall business system architecture, enabling comprehensive insights and timely transparency.
• Support data migration activities related to new acquisitions and new Finance system implementations.
• Define processes, maintain documentation, oversee deployment, and ensure ongoing system health maintenance.
• Coordinate User Acceptance Testing (UAT) for new system customizations and process changes, ensuring alignment with business needs and accurate execution.
• Develop and deliver end-user training on new Finance systems, features, and policies, including creating documentation, instruction manuals, and conducting training sessions.
• Provide day-to-day system troubleshooting, logging and resolving issues through JIRA (internal ticketing system), ensuring minimal disruptions to Finance and Accounting operations.
• Support monthly and quarterly IT general controls and processes, ensuring timely reviews, proper documentation, sign-off, and audit compliance.
• Ensure finance systems are configured to support SOX compliance and audit requirements.
• Collaborate with internal and external auditors on controls testing and evidence gathering.
• Lead the design and deployment of automation-enabled solutions, with an initial focus on Accounting, Financial Reporting, and Tax to streamline close, controls, and reporting workflows.
• Partner with FP&A and Treasury to develop AI-enabled financial analytics and modernize financial data workflows and reporting and, with a focus on backward-looking performance reporting including actuals data integration, variance analysis, and management reporting.
• Identify and scale cross-functional automation opportunities across adjacent teams such as Procurement and Operations to improve data flow, efficiency, and decision support.

Minimum Qualifications:

• Bachelor’s degree in information systems, Computer Science, Business (Accounting, Finance), or related field
• Three to five years of relevant experience in finance systems management, systems integrations, or business systems analysis (preferably within Accounting/Finance teams)
• Strong knowledge and familiarity of ERP systems (NetSuite highly preferred) and other finance and operations systems (Coupa, Workday)
• Experience in leading systems integrations and implementations
• Experience in developing and implementing robust process improvements and automation/AI initiatives

Bonus Qualifications:

• NetSuite or other ERP Administrator Certification
• Strong understanding of accounting operations, financial reporting, and SOX compliance
• Experience at a fast growth startup, IPO or de-SPAC experience
• Preferred remote location: U.S. Mountain or Central time zones. Preferred physical location in the bay area, California

Competencies

We are looking for someone that is:

• Analytical—the individual synthesizes complex or diverse information
• Process and public company oriented
• Pro-Active – as Oklo’s business evolves we will want to be thinking about the accounting policy and financial reporting implications well ahead of time
• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills, and conducts productive meetings
• Organization—the individual monitors a wide range of accounting activities and ensures the execution of routine processes
• Quality management—the individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness
• Judgment—the individual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans

Critical for Oklo:

• Passionate about clean energy
• Passionate about making advanced fission a reality
• Willing and able to learn quickly
• Willing to think differently and do things in new ways
• Comfortable in a fast-paced, high iterative startup environment
• Excited to think creatively, critically, and reflectively about the problems they are solving while not leaning only on what has been done before
• Willing to propose novel and creative solutions to technical problems
• An excellent write in a modern active voice, so make your cover letter compelling and write it well!
• Able to communicate technical content and results verbally

Who you are:

A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.

Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.

A team-player: Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team.

An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.

Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.

Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

About Oklo travel requirements:

Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings. For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA.

About Oklo compensation: $145,000-$155,000

Salary may fall outside of the range provided and will be dependent on applicant experience.

Oklo offers flexible time off, equity, competitive pay, 401k, health insurance, FSA, flexible work hours, and other benefits.

About Oklo Inc.: Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories.

#CHOP: Oklo’s Values
Collaboration: We go further, together. We bring diverse perspectives, listen actively, and build trust through transparency and respect. We work across disciplines, sharing ownership to turn complex challenges into shared successes.
Humility: We are team players who act for the good of the company and for the world. We are focused on our mission, not personal recognition.
Ownership: We take pride in what we do and how we do it. We are proactive in finding solutions and see tasks through to completion. We are committed to delivering on our promises to provide clean, reliable, and affordable energy.
Pathfinding: We chart new ground where no path exists by approaching challenges with curiosity, courage, and creativity while navigating ambiguity.