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NightOwl ConsultingNC

Vendor & Compliance Assistant

NightOwl Consulting Philippines Inc. is a Global Business Service (GBS) provider connecting companies with world-class talent in the Philippines, offering customized outsourcing solutions with a focus on client partnership and employee well-being.

NightOwl Consulting

Employee count: 51-200

Salary: 480k-600k PHP

AU, CA + 4 more

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We are seeking a highly organized and detail-oriented Operations & Compliance Assistant to support vendor management and social media compliance programs.
This is a task-based execution role focused on collecting, organizing, and preparing data and reports across multiple systems.
The role is designed to remove administrative and operational workload from leadership, allowing them to focus on program management, interpretation, and decision-making.

Key Responsibilities

Vendor Management (Approx. 60%)
  • Assist with vendor due diligence processes within Ncontracts
  • Organize and maintain vendor profiles and supporting documentation
  • Bring legacy vendor profiles (147+) up to current standards
  • Track completion status and maintain clean, structured records
  • Prepare standardized reports based on vendor data
Social Media Compliance (Approx. 15%)
  • Review Comergence reports for assigned loan officers
  • Organize findings and prepare reports for review
  • Ensure reports are ready for internal review by mid-week (Wednesday target)
  • Format and prepare communications for loan officers and marketing teams
Operations & Coordination (Approx. 25%)
  • Track and monitor offshore team activity and progress
  • Assist in coordinating communication across teams
  • Support implementation of standardized processes through documentation and reporting
  • Maintain trackers and task lists (Excel-based)
  • Provide daily updates and assist with prioritization planning
Systems & Tools
  • Ncontracts
  • Comergence
  • Encompass
  • Microsoft Office Suite (Excel, Word, Outlook, Teams, PowerPoint)
  • PDF-based reporting
Work Style & Expectations
  • Execution-focused role (not responsible for analysis or decision-making)
  • Moderate accuracy required — work should be reliable and not require rework
  • Ability to balance speed and attention to detail depending on task
  • Strong adherence to processes and structured workflows
  • Comfortable working with evolving priorities and processes
Communication & Workflow
  • Daily communication with manager (via Teams/Outlook)
  • Ability to coordinate with offshore teams as needed
  • Provide end-of-day updates and assist in setting next-day priorities
  • Work within a structured weekly cadence (e.g., social media compliance reporting deadlines)

Skills, Knowledge and Expertise

  • Strong written and verbal English communication skills
  • Ability to work full-time, aligned to 9:00 AM – 6:00 PM CST
  • High level of organization and process discipline
  • Comfortable working across multiple systems and managing data
Preferred Qualifications (Nice-to-Haves)
  • Experience in mortgage, banking, or financial services
  • Exposure to compliance or vendor management processes
  • Experience with reporting and documentation workflows
  • Familiarity with tools like Ncontracts, Comergence, or Encompass

Benefits

  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • In-depth training for career growth
  • Great Company Culture and HR experience
  • 1,000 PHP De Minimis
  • Equipment and software provided

About the job

Apply before

Posted on

Job type

Full Time

Experience level

Salary

Salary: 480k-600k PHP

Hiring timezones

United States +/- 0 hours, and 5 other timezones

About NightOwl Consulting

Learn more about NightOwl Consulting and their company culture.

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NightOwl Consulting Philippines Inc. was established with a foundational desire to deliver enhanced services for both its clients and its employees. As a Global Business Service (GBS) provider, the company focuses on offering next-level support that combines extraordinary production with operational ease. NightOwl Consulting prides itself on its firsthand experience in customizing business pathways to create a comprehensive team experience at a reduced cost, exemplifying its capacity to build out significant team structures, such as a 12-man team, at the cost equivalent of two traditional hires. The company's mission is centered on connecting businesses with world-class talent, while its vision is to cultivate a global family that aspires to achieve its highest potential. The founders conceptualized NightOwl to be more than a conventional Business Process Outsourcing (BPO) firm, positioning it as a GBS provider dedicated equally to client success and employee well-being, fostering an environment of continuous growth and development.

The core philosophy at NightOwl Consulting is to redefine the landscape of GBS by intertwining excellence with unwavering integrity. This approach was born from the founders' own experiences as clients of BPO firms, where they identified a lack of true partnership—one where employee welfare mirrored the dedication to client satisfaction. This realization led to the inception of NightOwl, where nurturing a culture where every team member feels heard and genuinely valued is paramount. The company's overarching mission is to democratize access to premium BPO services, making outsourcing a viable option for enterprises of all scales. Drawing from their client-side experiences, they pinpointed a gap in the traditional BPO model and envisioned a more holistic approach. This vision materialized into a company where client collaboration is a core principle, not just a buzzword. NightOwl Consulting is committed to forging close partnerships, comprehensively understanding unique client needs, and meticulously tailoring solutions to align seamlessly with their objectives. They position themselves as steadfast allies, diligently working alongside clients and their teams to navigate challenges and propel them towards their goals.

NightOwl Consulting emphasizes a 'white glove' experience for outsourcing, particularly for companies looking to hire overseas talent, primarily in the Philippines. Their process is designed to be high-touch, alleviating common client pain points associated with outsourcing. This includes pre-screening candidates, conducting IQ and personality tests, interviewing on behalf of clients, and providing training before onboarding. The company's guiding principle is to help businesses leverage the benefits of outsourcing without needing to become outsourcing experts themselves. They offer a transparent cost-plus pricing model, aiming for clients to save significantly per role. Employees hired through NightOwl work full-time and exclusively for their respective clients. The company supports various work setups, with a popular option being work-from-home arrangements. Core values such as GRIT, GROWTH, FUN, and FAMILY underpin all their operations, fostering a 'Can Do, Will Do' spirit that encourages pushing beyond conventional business practices.

Employee benefits

Learn about the employee benefits and perks provided at NightOwl Consulting.

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Above market salary

Competitive compensation.

Quarterly Company Events

Regular company gatherings.

Paid leave incentives

Incentives for paid time off.

Performance based Incentives

Incentives based on performance.

View NightOwl Consulting's employee benefits
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NightOwl Consulting

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