Executive Assistant to the CTO (Remote, based in AU time zone)

NexGen Cloud is a rapidly growing IaaS company focused on providing innovative cloud solutions and infrastructure services. Our GPU cloud infrastructure solutions accelerate development in industries such as Artificial Intelligence & Machine Learning, VFX & Rendering, Data Science & IoT, and Computer Aided Engineering & MDO.

We are dedicated to helping our clients navigate the complexities of the digital world and achieve success through cutting-edge, scalable, secure and affordable solutions.

At the company's heart stands a group of very talented, experienced, and motivated individuals who want to make a positive change and a lasting impact on the tech world.

Position Summary:

As Executive Assistant to the CTO, you will be the right hand to a dynamic technology leader, helping manage a fast-paced schedule, streamline communication and drive key operational tasks. This role requires exceptional attention to detail, tech-savviness and a proactive mindset.

Key Responsibilities

• Calendar & Scheduling: Manage the CTO’s calendar across multiple time zones, including internal meetings, external calls, technical reviews and personal blocks.
• Inbox & Communication Management: Prioritize and flag emails, draft responses, and ensure timely follow-up on action items.
• Meeting Preparation & Follow-up: Prepare agendas, track discussion points and follow up on key action items.
• Document Handling: Organize and maintain technical and operational documentation; assist with formatting or reviewing presentations, briefs, or reports.
• Project Coordination: Support minor project management tasks such as monitoring deadlines, tracking status and facilitating cross-functional collaboration.
• Stakeholder Liaison: Act as a point of contact for internal teams and external partners when required.
• Confidential Support: Handle sensitive information with the utmost confidentiality and professionalism.
• Ad Hoc Tasks: Assist with research, travel coordination and other executive support needs.

Requirements

• Minimum of 3–5 years experience providing executive-level support, preferably within a technology or IaaS startup environment
• Demonstrated ability to operate effectively in a fully remote setting, coordinating across international time zones with consistent availability during Australian business hours
• Technologically proficient, with hands-on experience using Microsoft Teams, Slack, Zoom, and the Microsoft Office suite (Excel, Word, PowerPoint)

• Familiarity with AI tools like ChatGPT or DeepSeek —while deep expertise isn’t required, we value candidates who integrate them into their daily workflow to improve efficiency and output.

• Exceptional organizational and time management skills, with the ability to manage competing priorities and tight deadlines
• Strong attention to detail and a proactive, solutions-oriented approach, backed by a proven track record of initiative and independent problem-solving
• Excellent English communication skills, both written and verbal, with a professional and confident tone
• High level of discretion and reliability in handling confidential, sensitive, and strategic information

Nice to Have

• Familiarity with tech or infrastructure industry terminology (especially GPU, cloud, or AI/ML concepts)

• Exposure to fast-scaling startup environments and agile ways of working
• Experience working with distributed teams across multiple geographies
• Understanding of data privacy, security or compliance best practices in tech environments

Why Join Us?

• Competitive salary and modern work equipment
• Fully remote flexibility and global team collaboration
• Work alongside innovative minds in a fast-growing GPU cloud business
• Access to relevant training and ongoing professional development
• Exposure to cutting-edge technologies and the latest frontiers in tech
• Play a key role supporting our CTO and company growth
• Join a supportive culture that values curiosity and initiative
• Be part of a collaborative environment focused on innovation and impact