Clinical Trial Budget and Contracts Manager

OVERVIEW:

As a member of the Budget, Contracts and Payments (BCP) team, the Manager of Clinical Trials Budgets & Contracts is responsible for oversight of clinical agreements, budgets, payment follow up and corresponding processes. The Manager of Budgets & Contracts oversees the execution of high‐quality clinical agreements and budgets in a timely manner that balances the needs of all parties while maintaining internal and external relationships. This role is responsible for a team of Budget & Contract Managers and Analysts, who will report directly into them. This individual will work closely with clinical study leads, legal, accounts payable, finance, other cross-functional partners, clinical site personnel and external stakeholders to lead improvement initiatives, manage vendor relationships, contract execution, and site budgets, and ensure site payment reconciliations. This role reports into the the Associate Director of Clinical Trial Business Operations

All clinical agreement work will be done in accordance with company policies, Standard Operating Procedures (SOPs), legal and regulatory requirements, and using fair market valuation.

PRIMARY RESPONSIBILITIES:

• Propose and implement solutions for identified gaps in budget, contract, and payment reconciliation processes.
• Partner closely with legal and accounts payable to implement cross-functional process improvements.
• Manage full time and/or contracted Budget & Contract Managers (BCM).
• Manage full time and/or contracted Budget & Contract Analysts (BCA).
• Ensure that budgets processed by their team are loaded into systems such as CTMS for payment.
• Responsible for the day‐to‐day management of assigning and oversight of clinical contracts, study plans, and site budgets across multiple studies, simultaneously.
• Ensure BCMS and BCAs are following all budgeting processes to ensure sites are paid in a timely manner.
• Partner with Clinical Trial Operations study teams to review protocols and amendments, for creation of site budget templates and study plans.
• Analyze Fair Market Value (FMV) to support budget development, negotiation, and documentation.
• Utilize internal tools to monitor team performance as well as ensuring all system compliance
• Track progress of contract and budget activity reports, providing status updates to internal and external parties, compiling and analyzing contract data, and maintaining historical contract information.
• Manage timelines associated with study's site level budgets and agreements.
• Participate in initiatives and/or special projects, as assigned.

QUALIFICATIONS:

• BS or higher in related major or equivalent industry experience
• 8+ years of working experience managing clinical site budgets and contracts
• Working knowledge of ICH Good Clinical Practice guidelines
• Direct line management experience
• Experience with international trials is preferred

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent planning and organizational skills
• Ability to handle multiple tasks and deadlines
• Must be self‐motivated
• Highly effective verbal and written communication skills
• Flexible, analytical, and solution focused
• Detail oriented
• Strong customer focus
• Strong leader with management experience

PHYSICAL DEMANDS & WORK ENVIRONMENT:

• Duties are typically performed remotely or in an office setting.
• This position requires the ability to use a computer keyboard, communicate over the telephone and read printed material.
• Duties may require working outside normal working hours (evenings and weekends) at times.
• Ability to travel up to 25%