P&O Assistant - remote Berlin

About komoot

Komoot is an app that lets you find, plan, and share adventures with its easy route planner. Driven by a love for nature and powered by the outdoor community’s recommendations, komoot helps you explore more of the great outdoors—wherever and however you want. And we're good at it. Google and Apple have listed us as one of their Apps of the Year numerous times. Today, with over 35 million users and 300,000 five-star reviews, we are well on our way to becoming the most popular app for finding, planning, and sharing adventures worldwide.

Join our 100% remote team and start your adventure with komoot.

About the role

You’ll work with Katy and Rémi in our P&O operations team and help them build exciting onboardings for new joiners, which typically happen once per month in Berlin. Another aspect of this role will be supporting the team in delivering state-of-the-art whole-company Gatherings, usually in a buzzing European city or the remote outdoors. As part of the People & Organisation squad, you’ll play a critical role in making komoot the best employer for the best talent throughout Europe. Be assured that in this role, every day will be different.

Ready for your next adventure?

What you will do

• Lead the planning, execution, and support of monthly onboarding activities onsite in Berlin, ensuring a smooth and welcoming experience for new team members.
• Manage logistics such as organizing meals, booking accommodation, and arranging travel, ensuring all arrangements are seamless and tailored to individual needs.
• Contribute to the organization and execution of komoot Gatherings, handling travel logistics, activity planning, and providing onsite support to ensure successful events.
• Take ownership of equipment fulfillment processes for onboarding and offboarding, maintaining efficient inventory management and operational readiness.

Why you will love it

• Your work will contribute to helping millions of people enjoy great outdoor experiences.
• We’ve been a remote-working company since 2017, meaning: We are remote by default, have frameworks and systems in place, and know how to do it well.
• You can work from wherever you want, be it a beach, the mountains, your house, or anywhere else that lies in any time zone between UTC-1 and UTC+3.
• We have your costs covered for your co-working space membership or your work-from-home office setup and the latest devices and equipment to do your best work.
• You’ll become an essential part of our diverse and international team with colleagues based in 20+ countries across Europe.
• 38 paid days off (inclusive public holidays) – you are free to take those days whenever it suits you, including a well-deserved winter holiday break.
• We love seeing people grow. That's why each team member gets €2,000 and 3 additional days to spend on professional development each year. Classes, conferences, books – your choice!

Requirements

You’ll be successful in this role if you

• Demonstrate a minimum of two years of experience in the hospitality industry or event organization, engaging directly with customers and ensuring exceptional service delivery.
• Have proven ability to prepare venues effectively and anticipate diverse needs, ensuring seamless event execution.
• Are proficient in utilizing advanced tools including Trello, Slack, Miro, Zoom, and Google Workspace to optimize operations and foster collaboration.
• Are fluent in English to facilitate clear and effective communication with a diverse clientele.
• Are highly organized and detail-oriented, capable of taking part in complex projects precisely and efficiently.
• Possess strong traits of responsibility and reliability – essentials for maintaining high standards in event coordination.
• Are based in Berlin, showcasing a decisive approach to navigating challenging situations and stakeholder interactions. (The komoot team is ordinarily remote throughout Europe, but as onboardings typically happen monthly, this role requires you to live in or near Berlin.)
• Are happy working remotely be it from home or from a co-working space, as well as working in-person during onboardings in specific co-working spaces in Berlin.
• Nice-to-have: Cultural awareness gained from experience in multicultural environments, enhancing team dynamics, and client relations.
• Nice-to-have: Fluent in German.

Not sure if you meet all the requirements above? Don't sweat it – if you think you're the right person anyway, we'd love to hear from you!

Benefits

Curious about how we work?

• Core Communication time between 10 am - 3 pm (Berlin Time). We know people have different lifestyles, which is why we have flexible working hours with core time for synchronous interaction. You can organize your workday in the way that best suits you, your family, and your needs.
• We work on a project basis in cross-functional teams to ensure that we collaborate on our goals, move forward smoothly with open lines of communication, and achieve results as a team.
• Every Monday morning, we have a whole-company presentation where you hear about projects across the business, inspire each other, and share great work.
• We connect in person at three whole-company gatherings each year in beautiful locations. You can check out this playlist to find out more about how we stay close while being remote.
• We use tools like Trello, Slack, Miro, Zoom, and Google Workspace on a daily basis to stay connected, collaborate easily, and manage projects.

Dive a little deeper and learn…

• More about our team here: Meet the Team
• More about how we work here: How We Work
• More about our recruitment process, salary and FAQs here: FAQs

We support diversity and inclusivity and welcome all prospective applicants. We have an ongoing recruitment process (no deadlines) – if this role is online, it means it’s still open!