Payroll Specialist

Are you looking to make an impactful difference in your work, yourself, and your community? Why settle for just a job when you can land a career? At ICW Group, we are hiring team members who are ready to use their skills, curiosity, and drive to be part of our journey as we strive to transform the insurance carrier space. We're proud to be in business for over 50 years, and its change agents like yourself that will help us continue to deliver our mission to create the best insurance experience possible.

Headquartered in San Diego with regional offices located throughout the United States, ICW Group has been named for ten consecutive years as a Top 50 performing P&C organization offering the stability of a large, profitable and growing company combined with a focus on all things people. It's our team members who make us an employer of choice and the vibrant company we are today. We strive to make both our internal and external communities better everyday! Learn more about why you want to be here!

PURPOSE OF THE JOB

The purpose of this job is to timely and accurately administer the end-to-end payroll process for four ICW Group companies in multiple geographic areas in a manner that supports Team Member satisfaction and complies with all wage and hour and other legal requirements. This position exists to support all areas of payroll data management, education reimbursement, and other HR service center programs and processes while always maintaining a high level or discretion and confidentiality of information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administers the Payroll system for all ICW Group Companies.

• Initiates process and sets up ICW companies as employers in new states, completing required paperwork and securing tax id.
• Establishes and posts annual payroll period and holiday calendars.
• Processes payroll-related documents and responds to state disability, unemployment, and employment verification requests.
• Administers annual end of year and W-2 processes ensuring accurate, complete data is provided within the established legal deadlines.
• Prepares and processes off-cycle payrolls and manual checks as needed for new hires, terminations, bonuses, or other payments.
• Responds to payroll-related inquiries and resolves concerns.
• Maintains current working knowledge of payroll software and tax laws for all states with employees.
• Identifies and recommends updates to payroll processing and procedures.

Processes accurate bi-weekly payrolls for four companies using the Workday timekeeping and payroll systems.

• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including team member timesheets, salaries, benefits, garnishments, taxes, and other deductions.
• Prepares and maintains accurate records and reports of payroll transactions.
• Processes and tracks other payroll-related items including auto usage, moving allowances, bonuses, stock options, special payments, deductions, and recurring imputed income transactions that arise for each payroll period.
• Ensures all team members are paid within legal time requirements and with proper calculations.
• Originates and distributes applicable bi-weekly payroll reports to Finance.
• Reconciles payroll account for tax liability and wage summaries biweekly, monthly, quarterly, and annually.

Supports HR Service Center operations.

• Backs up HR Advisor in managing Team Member inquiries through the Workday Case Management system.
• Creates articles for inclusion into the HR Service Delivery Databases in areas of expertise.
• Provides record-keeping support for leave management.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) required. Associate’s degree in HR, Payroll or Accounting preferred. Minimum of 5 years payroll experience with at least two years working in a multi-state employer environment required; or equivalent combination of education and experience will be considered.

KNOWLEDGE AND SKILLS

Demonstrated knowledge of Payroll processing and timekeeping best practices, basic Accounting principles, California and federal wage and hour law. Competent in the use of Microsoft Word, Microsoft Excel, and Microsoft Outlook. Demonstrated proficiency in using HRIS, Payroll and Timekeeping systems, preferably experience with Workday software. ADP/Smart Compliance. Detail oriented; reliable; strong ability to initiate and execute on tasks; proficient in working with numbers and performing arithmetic calculations.

CERTIFICATES, LICENSES, REGISTRATIONS

APA Certification/membership preferred.

PHYSICAL DEMANDS

Office environment – no specific or unusual physical or environmental demands and employees are regularly required to sit, walk, stand, talk, and hear. The position frequently requires employees to reach with hands and arms. This position requires more than 80% computer use.

WORK ENVIRONMENT

This position operates in an office environment and requires the frequent use of a computer, telephone, copier, and other standard office equipment. The noise level in the work environment is usually moderate. Quarterly travel required to corporate office in San Diego.

We are currently not offering employment sponsorship for this opportunity.

The current range for this position is

This range is exclusive of fringe benefits and potential bonuses. If hired at ICW Group, your final base salary compensation will be determined by factors unique to each candidate, including experience, education and the location of the role and considers employees performing substantially similar work.

WHY JOIN ICW GROUP?

• Challenging work and the ability to make a difference

• You will have a voice and feel a sense of belonging

• We offer a competitive benefits package, with generous medical, dental, and vision plans as well as 401K retirement plans and company match

• Bonus potential for all positions

• Paid Time Off

• Paid holidays throughout the calendar year

• Want to continue learning? We’ll support you 100%

ICW Group is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. ICW Group will not discriminate against an applicant or employee on the basis of race, color, religion, national origin, ancestry, sex/gender, age, physical or mental disability, military or veteran status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other characteristic protected by applicable federal, state or local law.

Job Category