Payroll Specialist

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Job Description Summary:

Job Description:

Essential Duties and Responsibilities include the following: (Other duties may be assigned.)

Payroll Processing:

• Prepare and process bi-weekly payroll using Workday Payroll for multi-state, exempt and non-exempt employees.
• Maintain and audit employee payroll data in Workday, including new hires, terminations, pay changes, deductions, and garnishments.
• Ensure payroll accuracy by reviewing earnings, deductions, taxes, and benefits prior to payroll finalization.
• Partner with HR to ensure data integrity between Workday HCM, Benefits, and Payroll Modules.
• Respond to employee payroll inquiries in a timely, professional, and confidential manner.
• Maintain Payroll Department Email

Tax Compliance and Reporting:

• Assist Payroll Manager with Audit of payroll tax returns, statements, and other required reports at local, state, and federal levels.
• Stay current on federal, state, and local payroll tax legislation to ensure compliance.
• Prepare paperwork and documentation for payroll tax submissions to ADP Smart Compliance.
• Full proficiency in payroll tax disciplines.
• Perform basic reconciliation and auditing processes during each pay cycle.
• Respond to pay-related inquiries from staff and resolve errors or omissions.
• Prepare and submit required reports and forms for internal and external stakeholders.

Administrative Duties:

• Provide support and recommendations for payroll and tax-related issues as needed.
• Follow all processing procedures and adhere to company policies.
• Maintain confidentiality of payroll and tax information.
• Assist HR/Benefits/Payroll with all HCM related tasks as needed

Knowledge, Skills and Abilities Requirements:

• Proficient in payroll processing and tax reporting.
• Strong analytical skills with the ability to interpret payroll and taxrecords.
• Knowledge of federal, state, and local tax regulations.
• Excellent attention to detail and organizational skills.
• Ability to handle sensitive information with confidentiality.
• Proficiency in relevant payroll and accounting software.

Education and/or Experience Requirement:

• Bachelor’s degree is required but may be substituted with two years of related experience for each year of education.
• Minimum of four (4) years’ experience in payroll and tax functions.
• Workday and ADP SmartCompliance experience preferred.