Executive Virtual Assistant (Healthcare AI)

We’re looking for a sharp, analytical, execution-driven Executive Virtual Assistant (Healthcare AI) to work directly with the founder of a fast-moving health-tech company. This role blends executive support, operations, research, and strategic follow-through. You’ll bring structure to chaos, anticipate needs, and turn high-level direction into clear plans without waiting for detailed instructions.

If you are resourceful, independent, and comfortable working in ambiguity, you will thrive here.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays (based on your location)
• 100% remote setup so you can work wherever you feel most productive
• Work directly with a founder building a high-impact health-tech product
• Exposure to AI, healthcare operations, and startup systems building

What You’ll Work On

Founder Support and Coordination

• Manage calendars, meetings, follow-ups, and communication across multiple workstreams
• Turn voice notes, high-level ideas, and rapid-fire updates into structured action plans
• Keep priorities aligned, deadlines clear, and decisions documented
• Serve as a strategic sounding board by synthesizing information quickly

Operations and Process Building

• Build lightweight systems and workflows around recurring tasks
• Anticipate operational gaps and proactively solve them before they become issues
• Support internal hiring coordination, vendor communication, and cross-team follow-up
• Maintain clarity across tools, documents, and ongoing workstreams

Research and Analysis

• Conduct fast, thorough research on health-tech, automation tools, competitors, or workflows
• Summarize insights into concise briefs the founder can act on immediately
• Support data gathering for internal metrics, experiments, and process audits

Project Execution

• Own small to medium projects from planning to execution
• Coordinate with contractors, partners, and internal teams to drive tasks to completion
• Track commitments, outcomes, and dependencies across projects
• Ensure projects stay unblocked and moving even in ambiguous situations

What You Bring

• 3 or more years of experience as an EA, operations associate, or in a Chief of Staff-adjacent role
• Strong analytical thinking; able to break down problems without needing detailed steps
• High ownership mindset and bias toward action
• Ability to operate independently with minimal oversight
• Excellent communication and synthesis skills
• Strong organization across digital tools (Notion, Sheets, task managers, etc.)
• Comfortable working in a high-change, startup-paced environment

Nice to Have

• Experience in health-tech, AI tools, or early-stage startups
• Background supporting founders or executives
• Ability to build simple processes and workflows from scratch

How to Apply

Please include:

1. Your updated resume
2. A short 1–2 minute Loom video introducing yourself and describing a time you solved an ambiguous problem without being told what to do

Only complete applications with a Loom will move forward.

If you are proactive, structured, and energized by solving complex problems at speed, this role gives you rare access to the inside of a rapidly scaling health-tech startup while owning meaningful work from day one.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.