Executive Assistant to the CEO

We’re looking for a high-level Executive Assistant who can operate as the founder’s right hand across business, operations, research, personal tasks, and decision-making support. This role is built for someone who thrives in high-pressure environments, works fast, communicates clearly, and brings strong judgment to ambiguous problems.

You’ll handle a blend of operations, research, coordination, strategic support, and personal workflow management. This is not a task-taking role. You’ll be expected to anticipate needs, create structure, and keep the founder’s world moving with clarity and momentum.

If you’re sharp, proactive, high-energy, and able to manage both personal and business responsibilities with equal professionalism, this is the type of environment where you’ll excel.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays based on your location
• 100% remote setup with flexibility to work where you perform best
• Direct partnership with a high-performance founder operating multiple ventures
• Exposure to agency operations, acquisition strategy, and growth systems
• Opportunity to grow into Chief of Staff or Operations leadership

What You’ll Work On

Founder Support and Prioritization

• Act as the founder’s primary partner across both personal and business workflows
• Manage communications, schedules, decisions, and priorities across multiple companies
• Filter, organize, and structure high-volume information so the founder always sees what matters
• Anticipate needs before they’re expressed and solve problems without handholding

Research, Analysis, and Vendor Sourcing

• Conduct deep research on software, AI tools, and emerging solutions
• Compare options, prepare summaries, and recommend the strongest direction with clear reasoning
• Source vendors for niche items like stationery, creative gifting, personal shopping needs, or specialty services
• Handle lifestyle-oriented research that requires strong taste and Western cultural familiarity

Operations and Systems Support

• Support founder-led operations for a holding company acquiring businesses
• Build structure inside fast-moving, chaotic environments when needed
• Coordinate across teams, agencies, partners, or contractors
• Maintain high accountability and clear communication across all moving parts

Personal and Lifestyle Coordination

• Manage personal tasks requiring discretion, emotional intelligence, and good taste
• Coordinate shopping, gifting, travel needs, and personal logistics
• Handle sensitive information with complete confidentiality

What You Bring

• 3+ years of experience supporting founders, executives, or operating teams
• Excellent English communication with near-native fluency
• High energy, upbeat presence, and the ability to match a fast, demanding workflow
• Strong research instincts and resourcefulness — you can find anything online
• Ability to operate with little direction, make decisions, and own outcomes
• Comfortable with blended personal and business support
• Tech-savvy and able to evaluate tools, apps, and AI solutions independently
• Experienced with Slack, Asana, CRMs, and modern online work systems

Nice to Have

• Experience in private equity, venture capital, or startup operations
• Background supporting founders in high-pressure or high-growth environments
• Experience with competitive research, systems building, or tech-forward workflows
• Familiarity with Western lifestyle expectations, brands, and cultural references

How to Apply

Please include:

1. Your updated resume
2. A short 1–2 minute Loom video introducing yourself and describing how you’ve supported founders or executives
3. A brief example of a complex problem you solved with minimal direction

Only candidates who submit a Loom video will be considered.

If you thrive in fast-paced environments, operate with intensity and precision, and enjoy being the person who keeps everything moving, this role gives you direct access to high-level decision-making and the opportunity to build systems that scale across multiple businesses.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.