Internal Gifting and Experience Coordinator

We’re looking for an Internal Gifting and Experience Coordinator who can take full ownership of how we celebrate, appreciate, and engage both our contractors and our clients. This role blends procurement, creativity, vendor sourcing, logistics, and experience design to build moments that feel thoughtful, personal, and on-brand.

You’ll generate gifting ideas, source vendors, manage budgets, and handle fulfillment from concept to delivery. If you’re the type of person who naturally spots unique products, curates great experiences, and loves giving gifts that land, this role will feel like second nature.

If you’re highly organized, detail-obsessed, and bursting with creative ideas, you’ll thrive here.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays (based on your location)
• 100% remote setup so you can work wherever you feel most productive
• Lead a high-impact function that shapes contractor and client relationships
• Own creative direction for gift campaigns, onboarding kits, holidays, and milestones
• Work closely with leadership to elevate our brand experience

What You’ll Work On

Creative Gifting Strategy and Concepting

• Brainstorm unique, personalized gifting ideas for associates and clients
• Develop creative themes, seasonal collections, and milestone gift concepts
• Curate products that reflect our brand values and make recipients feel valued
• Stay ahead of trends in gifting, DTC products, cultural moments, and experience-based gifts

Procurement and Vendor Sourcing

• Source, negotiate, and manage relationships with vendors and suppliers
• Evaluate product quality, pricing, shipping timelines, and custom branding options
• Find reliable international vendors for global delivery needs
• Build a vetted vendor directory for recurring and one-off gifting campaigns

Logistics, Fulfillment, and Operations

• Manage end-to-end gifting operations: purchase orders, packaging, delivery, tracking
• Oversee customization, branding, and packaging requirements
• Maintain internal databases of recipients and gift histories
• Track inventory and ensure smooth replenishment of commonly used gift items

Contractor and Client Engagement

• Create tailored gifting plans for new hires, birthdays, anniversaries, holidays, and celebrations
• Craft thoughtful personalized notes or message templates
• Collaborate with leadership to design high-touch gifting experiences that improve relationships and retention

Budgeting and Reporting

• Manage gifting budgets and optimize spend without compromising creativity
• Track costs, timelines, and vendor performance
• Provide regular reporting on gifting campaigns and areas for improvement

What You Bring

• 2 to 4 years of experience in procurement, office management, events, gifting, or operations
• Proven creativity and a strong eye for aesthetic, packaging, and experience design
• Strong vendor sourcing and negotiation skills
• Highly organized with excellent attention to detail
• Ability to manage logistics, track deliveries, and maintain accurate records
• Comfortable working independently and proposing new ideas without being asked
• Resourceful problem-solver who can pivot quickly and handle last-minute requests

Nice to Have

• Experience in corporate gifting, DTC product curation, or event planning
• Familiarity with Notion, Airtable, or procurement tools
• Experience managing international shipments or global vendor relationships
• Copywriting skills for personalized notes or gifting copy

How to Apply

Please include:

1. Your updated resume
2. A short 1–2 minute Loom video introducing yourself and sharing examples of creative gifting ideas you’ve executed or would propose
3. A mini mood board or sample list of gifting concepts that show your style and creativity

Only candidates who submit a Loom video will be considered.

If you’re imaginative, organized, and love creating memorable experiences, this role gives you the chance to build a gifting function from the ground up and help shape how our brand shows appreciation in meaningful ways.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.