Executive Assistant (Tech & Lifestyle Support)

We’re looking for a high-level Executive Assistant who can bring clarity, structure, and momentum to a fast-paced executive’s business and personal priorities. This role is built for someone who thrives on variety, moves quickly, and enjoys solving problems with creativity and resourcefulness.

You will support a founder who manages multiple ventures, coordinate both operational and lifestyle tasks, and help keep systems, communication, and decisions moving forward. If you’re sharp, organized, and tech-comfortable, this role will fit you well.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays based on your location
• 100% remote setup so you can work wherever you feel productive
• Direct collaboration with a founder running multiple ventures
• Exposure to SaaS, tech, lifestyle projects, and operational problem-solving

What You’ll Work On

Executive and Personal Support

• Manage scheduling, travel planning, and meeting coordination across business and personal commitments
• Keep inboxes, tasks, and communication organized and aligned with priorities
• Coordinate with vendors, partners, and service providers when needed
• Handle personal logistics including furnishings, events, research, and travel arrangements
• Source and evaluate vendors, designers, and service providers based on project requirements

Tech and Project Coordination

• Support light project management by tracking tasks, timelines, and deliverables
• Research SaaS tools, integrations, and automation options to streamline workflows
• Test software options and summarize recommendations based on needs and constraints
• Assist with operational tasks such as researching payment systems or vendor solutions

Research and Problem Solving

• Conduct deep research on vendors, tools, and services for specific projects
• Request quotes, compare options, and present recommendations clearly
• Anticipate needs and proactively fill in gaps before being asked
• Ask clarifying questions and provide solutions that support fast decision-making

Lifestyle Operations

• Coordinate personal errands, product sourcing, and virtual consultations
• Manage purchases, shipping updates, and tracking logistics
• Maintain organized records of ongoing orders, vendors, and personal services
• Handle sensitive tasks with confidentiality, judgment, and discretion

What You Bring

• Highly organized, detail-driven, and proactive with strong follow-through
• Tech-comfortable and confident navigating new systems or researching SaaS tools
• Strong multitasker who can balance administrative, operational, and research-based work
• Excellent written and verbal communicator
• Comfortable with on-call availability when needed
• Fast learner who thrives in dynamic, fast-paced environments
• Calm, resourceful, and capable of managing competing priorities independently
• High level of discretion, judgment, and professionalism

Nice to Have

• Experience supporting founders or executives
• Background in operations, research, project coordination, or lifestyle management
• Interest in technology, systems, and digital tools

How to Apply

Please include:

1. Your updated resume highlighting executive support or project coordination experience
2. A short 1-2 minute Loom video introducing yourself and explaining how you stay organized and manage multiple priorities

Only candidates who submit a Loom video will be considered.

If you’re a proactive, tech-curious problem solver who enjoys bringing order to busy environments and supporting leaders with clarity and efficiency, we’d love to hear from you.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.