Executive Assistant (Real Estate)

We’re looking for an Executive Assistant (Real Estate) with strong operational instincts and an interest in real estate investing. This role supports a founder who manages multiple properties and investment initiatives, and needs someone who can streamline communication, keep the calendar tight, and assist with content related to real estate and emerging AI trends.

If you have experience inside a real estate investment firm or similar environment, and you enjoy being the person who keeps everything moving without needing handholding, this role will be a strong fit.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays (based on your location)
• 100% remote setup so you can work wherever you feel most productive
• Work directly with a founder operating across real estate, hospitality, and senior housing
• Contribute to content, research, and communication around real estate and AI

What You’ll Work On

Executive Support and Operations

• Manage the founder’s calendar, coordinate meetings, and maintain a reliable weekly schedule
• Organize email inboxes, draft responses, prioritize messages, and keep communication flowing
• Handle follow-ups, reminders, and recurring operational tasks across real estate projects
• Maintain documents, files, and digital systems to create structure across the business

Content and Communication

• Publish the founder’s monthly newsletter and assist with formatting, scheduling, and distribution
• Prepare social posts focused on real estate, investing, and AI topics
• Support writing or editing tasks, including drafting outlines and refining short-form content
• Complete writing assessments related to real estate and AI when needed

Research and Real Estate Support

• Conduct online research on markets, trends, and operators
• Prepare summaries that support investment decisions or property operations
• Assist with light document prep for investor reports or internal updates

What You Bring

• 3 to 5 years of experience as an Executive Assistant, Operations Coordinator, or similar role
• Experience or exposure to real estate investment, property operations, or asset management
• Strong writing, editing, and communication skills
• Highly organized, detail oriented, and able to manage competing priorities
• Ability to take broad direction and independently map out next steps
• Comfortable using modern productivity tools like Google Workspace, Notion, and project trackers
• Interest in real estate, investing, and current trends in AI

Nice to Have

• Experience publishing newsletters or managing basic content pipelines
• Familiarity with social posting tools
• Prior work inside a real estate investment firm or family office

How to Apply

Please include:

1. Your updated resume
2. A short 1–2 minute Loom video introducing yourself and highlighting your experience in executive support and real estate operations

Only candidates who submit a Loom video will move forward.

If you thrive in a role where you can take ownership, simplify complexity, and support a founder who moves quickly, this position offers a high-trust environment and plenty of room to grow.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you'd be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.