United States onlyAt FNBO, our employees are the heart of our story—and we’re committed to their success! Please see below the details of this career opportunity and how it fits into our organization’s success.
Summary of the Job:
The Contract Coordinator serves as the primary coordinator for new and amended equipment financing contracts, managing the complete lifecycle from documentation creation through funding disbursement. This role ensures proper lien perfection, maintains accurate contract records, and proactively tracks and resolves pending items to ensure timely execution. Acting as a critical liaison between internal teams and business partners, the Contract Coordinator processes all requests efficiently and accurately while ensuring compliance with legal requirements, regulatory standards, and established timelines.
About This Role:
Primary Responsibilities
Documentation Management
- Determine required documents and prepare new contract documentation for Farm Docs, Irrigation Docs, Leases, and Redocs.
- Review incoming dealer generated Auto Docs.
- If applicable, complete subordination requests and consent to deletes.
- Create complete equipment financing document packages for all transactions.
- Review outgoing manual documents within established dollar thresholds set by the Documentation/Funding Administrator.
- Distribute contract documentation via email or DocuSign to business partners within established timeframes.
Lien Filing/Perfection & UCC term
- Perfect all collateral by filing online UCC liens through CSC with accurate debtor name(s)
- Ensure timely filing with appropriate agencies
- Prepare and file UCC lien amendments for booked contracts/leases
- Monitor and maintain lien perfection compliance
- When apps are cancelled, term UCC if created
Contract Modifications
- Process contract modifications including Amendments and Assumptions
- Prepare amendment documentation for booked contracts/leases and obtain proper signatures
- Review and process executed amendments for internal routing
- Coordinate with appropriate parties for assumption execution, prepare assumption documentation including lien perfections for internal routing.
Document Review & Quality Control
- Review executed equipment financing documents for proper execution, completeness, and accuracy
- Prepare change letters when applicable
- Identify and research pre-funding documentation discrepancies
- Resolve documentation discrepancies by collaborating with internal and external customers
- Ensure all corrections are completed expeditiously
- Review and process executed amendments for internal routing
- Coordinate and Process executed assumption documents through internal routing
- Process repurchase releases
- Address email questions and follow-ups as needed
Booking & Funding Operations
- Book and fund new loans including Farm, Irrigation, and Lease products
- Review and process contract modifications
- Book and fund contract modifications
- Assign incoming fundings to designated funders during daily rotation (when assigned)
- Prepare disbursement transmittals and documentation for final review
- Complete second review of bookings/fundings when applicable
- Forward completed disbursement transmittals to Accounting Department for fund transfers
Financial Processing
- Enter disbursement information into GP system
- All ACH and Check disbursements are entered into AP system before end of day
- Input and update vendor information in the AP system
- Update dealer/salesman ACH information
- Process repurchase releases
- Ensure all outgoing wire and check disbursements are sent to Accounting Department
System Management & Data Entry
- Input pertinent information into Rapport system
- Create set-ups for booking into Info-Lease system
- Create and maintain follow-up lists in Rapport for documentation exceptions
- Monitor exception lists regularly to ensure file completion
- Maintain accurate data across all relevant systems (GP, Rapport, Info-Lease, AP)
File Maintenance & Compliance
- Monitor and follow up on missing original documents for lender compliance
The Ideal Candidate for This Role:
Minimum Qualifications
- High School Diploma or GED
- Previous experience working with loan documentation.
- Demonstrate effective planning, organizational, and time management skills
- Ability to perform multiple tasks at the same time and adhere to deadlines
- Previous work experience in a fast-paced environment
- Excellent problem-solving skills
- Excellent oral and written communication skills; typing proficiency
- High level attention to detail
- Regular and predictable attendance is required
- Ability to be in the Omaha office one Wednesday per month.
Operational Requirements
- Work onsite the 3rd Wednesday of every month
- Fulfill onsite responsibilities when included in the rotation
- Manage workflow efficiently to meet established timelines
- Prioritize tasks based on urgency and business impact
Professional Standards & Customer Service
- Exhibit professional behavior in all interactions
- Maintain punctuality and consistent attendance
- Demonstrate strong commitment to customer service
- Promote positive working relationships with colleagues and business partners
- Understand and adhere to all company policies, laws, and regulations applicable to the role
- Respond promptly and professionally to internal and external inquiries
Work Environment:
It is anticipated that the incumbent in this role will work remotely, offering you the freedom to contribute to our mission from wherever you work best, without compromising on career growth or connection to our team. Regardless of your location, you'll be fully integrated into our team through robust digital collaboration tools and regular communication. The incumbent can work remotely from any of the states listed on the job posting, though occasional travel may be required for in-person meetings. Please note, work location is subject to change based on business needs.Compensation and Benefits Overview:
We offer a variety of benefits designed to keep you and your family physically and financially healthy. Not only do we offer a competitive salary and work-life balance, we offer benefits to match your needs:
Medical, Dental, Vision Insurance
401k, With Matching Contributions
Time Off Programs
Health Savings Account (HSA)/Dependent Care
Employee Banking
Growth Opportunities
Tuition Assistance
Short-Term/Long-Term Disability Insurance
Learn more about FNBO benefits here: https://www.fnbo.com/careers/benefits/.
To obtain compensation and benefit information related to this specific role, e-mail FNBO at TAGAdmin@fnni.com. To ensure you receive a response, include the number of this job (listed below) in the subject line of your message.
Job number: R-20260828Equal Opportunity & Belonging:
FNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued, recognized, and empowered to be their authentic selves—no matter their role or where they are in their journey.
FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity.
Click here to download 'EEO is The Law' Self-Print Poster
Click here to download 'EEO is The Law' Supplement for Federal Contractors
Click hereto download 'EEO is The Law' GINA Supplement
FNBO is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer - Member FDIC
FNBO follows federal law regarding the use of marijuana (this applies to all non-California applicants)
Application Deadline:
All our jobs will be posted for a minimum of 5 calendar days. Job postings may come down prior to 5 calendar days based on volume of applicants.
CA, IN + 2 more