Admin and Accounts Coordinator

Responsibilities

• Bookkeeping and Accounts
• Data entry
• Maintain accurate financial records using accounting software
• Reconciling business account, credit cards, and petty cash
• Accounts payable/receivable
• Assist with payroll activities
• Monthly invoicing through ConnectWise
• Supplier invoice reconciliations
• End-of-month responsibilities
• Administration (Adhoc)
• Maintaining office supplies, correspondence, and filing systems
• Arranging staff/client functions
• Coordinate meetings, appointments, and travel arrangements
• Arranging couriers
• Maintain internal databases and records
• Support internal communications and document preparation
• General business support
• Daily maintenance of tickets in ConnectWise
• The Desired Outcomes of this Position Are
• Process accounts payable in accordance with supplier invoice terms
• Reconcile bank account and credit card within 5 business days of statement end date
• Issue client invoices in accordance with invoice schedule dates
• Invoices in AR report 31–60 days
• Regular updating/completion of system timesheets
• Maintain office supplies

To be successful in this role, you will have:

• Experience/Qualifications
• Experience in an administration role
• Excellent communication skills
• High level of attention to detail
• Prior experience in bookkeeping
• Ability to prioritise and orchestrate effective and efficient working pathways in a dynamic, high-pressure business environment
• Positive attitude and willingness to learn
• Experience using Microsoft Suite
• Business Systems Knowledge
• Microsoft Office – Essential
• Xero – Essential
• ConnectWise Manage – Desirable
• Occupational Health and Safety -Employees are responsible and accountable for:
• Compliance with workplace policies and procedures for risk identification, risk assessment, and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries, and property damage at the workplace
• Correct utilisation of appropriate personal protective equipment
• Soft Skills
• Excellent English communication skills: verbal and written
• Excellent attention to detail and time management
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team